Versions Compared

Old Version 2

changes.mady.by.user user-29411

Saved on

compared with

New Version Current

changes.mady.by.user user-29411

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

Excerpt

Ensuring access to old versions copies of Physics's FMPro files (prior years of students). We have previously migrated them to transitioned staff access to contemporary files from A&S's FMPro v11 server to their A&S's v14 server.

See also

Summary

Information below stems from resolution to ticket number, if more details/ context is desired:

...

The FMPro files being discussed are at the top level of the in the "admin/Grad/Old student databases/"  folder. They are historical snap-shot copies of student records, by year.

  • Data point of use: Recently, Kacey needed to access to info in these files which was from more than 10 years ago.
  • After this work, Kacey confirmed access via her FileMakerPro v16 application (Windows).

Access

  • Staff access is by selecting the button, "Sign In as Guest".
  • Admin access is by entering "Admin" for the Account Name, and using the p/w available in Physics IT's LastPass directory.

What was done

To enable access by staff, we made the following changes:

  • We enabled "Guest" (read only) access to all of them to enable direct access by staff.
  • We changed Network access to "No users" to remove Sharing warning message.
  • We converted all the files from v11 (*.fp7) file format (*.fmp12) FileMakerPro file format, future-proofing continued access.

Kacey confirmed this afforded her access and met her needs.

To do, when able

All older files are currently v11 files. Thus, we can/ should:

Details on conversion

There were 16 databases, from 1990-2000 through 2014-2015, as of 2018-06-18.

All these v11 files, now converted to v12.

  • "Just in case", we retained the original, older versions of the files in a sub-directory, "admin/Grad/Old student databases/Original v11 copies of old student databases".
    • Under 40MB, total
  • That directory also contains a Conversion log regarding each file converted
  • Migrate all the files to post-v11 versions. As of 6/12/2018, would migrate them to v1, which keeps the post-v11 file format and just came out earlier this year. (FYI: A&S FMPro servers are v11 and v14 server.)
  • Retain the older versions of the files "just in case".