*** This version of Confluence is for testing only and contains a copy of content from June 29th 2026. No changes will be preserved. ***
Scope: This procedure addresses the treatment of books ordered by a selector who needs to see the items when they are received in LTS Olin before LTS before they are cataloged, to determine if they are destined for the proper collection and/or are suitable for our collection.
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Unit: Acquisitions Services
Date last updatedreviewed: 02 01/1029/152026
Date of next review: February 20162027
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"Show X on arrival" books are identified by an annotation in the requestor field of the purchase order, instructing the Olin receiver to "Show [a selector's name or initials] on arrival."
- Do not immediately catalog these books.
- The receiver should:
- Receive the book and leave the receiving note "Show [selector name] on arrival"
- Pay for the book
- Receive the book and leave the receiving note "Show [selector name] on arrival"
Add
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In Process to the
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Holding, call number field, and add a note under "Note type" "On [selector's
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name] review shelf"
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with the date 
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- Write at the top of the routing flyer "Show [selector's initials] on arrival" and the receiver's initials
- Place the book on the selector's review
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- shelf
- After the selector reviews the book and makes a decision, the selector annotates the flyer with instructions on what to do with the book and places it on the Olin Gifts sorting table.
- Olin Gifts staff return the book to the Receiving Unit staff member who placed it there or to the Receiving Unit supervisor if initials are absent.
Receiving Unit staff:
- Make necessary corrections to the
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- Holding, Instance and Item records
- Remove all acquistions-type notes from the
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- holding record
- Line through the "Show to" annotation on the top of the routing flyer
- Process the book exactly as they would if the book had just been received
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- .