*** This version of Confluence is for testing only and contains a copy of content from June 29th 2026. No changes will be preserved. ***
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Note: "Audio recording" is RDA vocabulary for what was previously called "sound recording." Similarly, "sound cassette" and "sound disc" are now "audio cassette" and "audio disc."
Contact: Laura Laura Daniels
Unit: Cataloging & Metadata Services
Date last updated: May 2026
Date of next review: April 2027
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I. General Barcoding Guidelines
- The barcode should be affixed one-half inch down from and parallel to the top edge of the container, and one-half inch in from the right-hand, opening edge.
- If containers are lacking, obtain them from the supply closet in Room 111. No clear, hard-sided cases should go to Olin, Uris or Asia.
- If a caption is lacking, but must be supplied for enumeration/chronology, use the term "tape" or "disc."
- Include "Warning of Copyright Restrictions" stickers as needed.
- Any accompanying audio recordings designated for any Annex location will be stored separately and must have a separate container (preferably jewel case) and item record. Add "Disk" to enumeration in item record for the disk.
Audio cassettes or audio discs as main items in a secure manufacturer's case:
1. Single item: Barcode the manufacturer's case. (Exception: If for Olin, Uris, or Asia, use larger DVD case).
2. Multiple items: Barcode the manufacturer's case only. Do not barcode individual cassettes or their containers. Be sure to adjust the "PIECES" count on the item record. (Exception: If for Olin, Uris, or Asia, use larger DVD case).
Audio cassettes or audio discs as main items without a manufacturer's case:
1. Each cassette or disc should have its own plastic container.
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3. If containers are lacking, obtain them from the supply cabinet in Room 111.
Audio cassettes or audio discs as accompanying material in a secure manufacturer's case:
1. Single item: Barcode the manufacturer's case.
2. Multiple items: Barcode the manufacturer's case only. Do not barcode individual cassettes or their containers. Be sure to adjust the Number of pieces count on the item record.
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II. Vocabulary examples for various formats (bibliographic record):
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Inserts that are laid in the container are not considered accompanying material, and should not be considered for item record creation or piece counts. Catalogers should leave them in place for handling by public services staff. If there is any question about whether the material is significant enough to warrant different treatment, consult your supervisor.
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IV. Individual libraries
A. Africana Library
Location: afr
Call number: Accession number (Use FOLIO Call number generator): Call number: Cassette 3 ; Call number: Sound disc 1
Barcoding: Follow general barcoding guidelines in this procedure
Physical Processing: Write the call number on a scrap card or the location flyer and send item to Physical Processing
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Disc(s) accompanied by book(s) (whether audio disc accompanies book or book is guide to audio disc), the audio disc will be put into pocket and item(s) shelved in stacks.
- Audio discs that accompany print:
- Holdings details:
- Holdings statement: text
- Holdings statement for supplements: 1 audio disc Holdings statement for supplements note: <in pockets of text>
- Audio discs with accompanying book/guide:
- Location: fine
- Call number: LC-type
- Holdings details:
- Holdings statement: 1 audio disc Holding statement public note: <in pocket of text>
- Holdings statement for supplements: 1 guide
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Uris Library: Disc and book combinations
Disc(s) accompanied by book(s) (whether audio disc accompanies book or book is guide to audio disc), the audio disc will be put into pocket and item(s) shelved in stacks.
If the accompanying book(s) are too small to hold the disc(s), a box will be made so they can be shelved together in the stacks. Do not barcode at this stage. Pencil call number on main text and send everything to Conservation for box creation, after which it will be forwarded to a cataloger. At that point, barcode the piece(s). Create an item record and adjust the Number of pieces count as necessary, update the holdings as needed.
Audio discs that accompany print:
Location: uris
Call number: LC-type
Holdings details:
Holdings statement: text
Holdings statement for supplements: 1 audio disc Holdings statement for supplements note: <in pockets of text>
Audio discs with accompanying book/guide:
Location: uris
Call number: LC-type
Holdings details:
Holdings statement: 1 audio disc Holding statement public note: <in pocket of text>
Holdings statement for supplements: 1 guide
Barcoding:
Barcode book, create item record, and change piece count as necessary.
Include note on the flyer that volume includes disk in pocket, or put disk in mailing box and rubber band to book. Include "Requires Special Handling" flyer or circle "Special Handling" as appropriate.
Physical Processing:
Write the call number on a scrap card or the location flyer and send items to Physical Processing
Physical Processing staff will write call number on inner ring of audio disc w/indelible ink
Uris Library: Accompanying cassettes
Books accompanied by cassettes, or cassettes accompanied by books will be sent to the Annex where the book(s) and cassette(s) are stored separately. Barcode as appropriate and adjust piece count as necessary in the item record.
Call number: LC-type
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M. Veterinary Library
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Location: vet Call number prefix: Disk
Call number: Disk: LC type Accompanying disk: Use book call number. Add "Disk" at end of call number.
Barcoding: Follow general barcoding guidelines in this procedure
Physical Processing: Disk: Put disk in jewel case if one is not provided by manufacturer, indicating call number on flyer or scrap card and send to LTS Physical Processing. Accompanying disk: Rubber band disk (in jewel case or disk mailing box) to book and send to Physical Processing or Conservation
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V. Physical Processing of Audio Cassettes and Discs
This section is for the use of LTS Olin Physical Processing staff.
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