Page History

...

Unit: Monographs Receiving

Date last reviewedupdated: 04 03/1203/20222026

Date of next review:  March 2023 2027 

...

Pre-Receiving Preparation

The Invoiced Receipt Unit retrieves these books, checks them against the invoices for accuracy, puts them in the order they are listed on the invoice and shelves them in designated areas for processing.

...

1. Search the series title on the book and or title if it's a multi-volume.
2. Confirm this is actually a MSO or Multi-vol. by seeing the notes in the Holdings notes field.
3. Update the the SHLD (series holdings) with the appropriate issue in hand.
   Example: SHLD 1-39
4. Insert red flyer and pink flyer indicating this is a miscellaneous receipt and a location flyer when the series is already set up for a specific library and put these on the red MSO cart for inputting.
5. Insert pink white MSO flyer for series that need to be reviewed by selectors. Fill in the dealers name, P.O. number, and volume in hand. At the top of the flyer put your initials and the invoice number so the books will be returned to the appropriate person. Put directly on the MSO for review shelf.
6. For multi-vols., add stat code for receiving activity to a note on the holdings record in the under "Holdings notes" field. Add an additional "Holdings notes" note" indicating the number or volume you are receiving and the date received and storage code. Annotate flyer as appropriate (see example below). Image Added

        7. Add "Administrative note" on the Instance record for receiving (,,r)

B. Processing the invoice:

1. Process invoice as you normally would but add in the "Comments" field of the POL invoice line the number or volume you are paying for.
2. For series that need to be reviewed the invoice will need to be filed in a folder awaiting the book to be returned for the appropriate fund to be charged.

...