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8.  LTS staff create an “In Process” Holdings record for the Instance, if applicable, with a Holdings Note (note type: note) saying: “Manual Loan, send to DBQ/110 Olin when returned”, and any other appropriate explanatory information (see Examples section below).  The clearer the note, the better.  The manual loan note should be checked as staff only.

9.  If it is not necessary to create a new Holdings, LTS staff will add the Manual Loan note to the appropriate existing Holdings. This would occur in cases where we appear to have an Instance and a Holdings record for the piece, but it lacked an item record, e.g. because it was withdrawn/lost. 

10.  LTS staff create a new Item record for that Holdings (using the Barcode on the card or photocopy), and paste add a Check-in Note paste the Manual Loan note (from the Holdings) in the “Note” area of the Item record (staff only).

11.  The Instance, Holdings, and Item records associated with this loan will should all be active and /un-suppressed.

12.  LTS staff return the card to Access Resource Services staff, usually in the Public Services office, so they can link the resource to the patron in the Check-Out appFOLIO. 

13.  When the Patron returns the piece, Access Staff staff will check it in, and bring it to the Database Quality Supervisor.

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