Page History

...

• If there is a record in FOLIO, and the book in-hand is a duplicate copy (not in FOLIO), follow the guidelines for added copies/locations.  If the book needs a barcode, see , as well as the steps below. 
• If there is a record, but this book had been withdrawn or declared missing, follow the instructions for reinstatements and add a new Item record if necessary.
• If there is a record with a Holdings that clearly matches the copy in-hand, but the book lacks a barcode, refer to the instructions on barcoding for Rare Annex transfers below attach the barcode as described in step 6 below.  Do not attach a barcode to the book itself if it doesn't have one.
• If there is no Instance record, or if the information is confusing or conflicting, give the book to the DBQ supervisor for cataloging and/or barcoding.

...

• To record provenance:
  • Add a 700 1_ (or 710 2_) field using the Name heading copied from 100/110 field of authority record, if available.
  • Add a comma and a subfield "e" at the end of the 7XX, with a note on their relationship with the book: 
    1. $e former owner. as indicated by a bookplate or stamp
    2. $e signer. to indicate that the person signed the book.
    3. $e inscriber. to indicate that the person inscribed the book to someone (and if recipient's name is provided, they may also get a 700 field as former owner.
  • Add a subfield "5" to the end of the field, followed by "NIC" (the specific code for CUL), to show that the information is specific to our copy.

...

• If provenance includes the phrase "From the Income of a bequest made by__", then no provenance note is added to the bib MARC record.
• Add an Administrative Note to the Instance record, showing a post-cataloging maintenance transaction .  (NOTE:(e.g. date:20230925 ttype:mpost userid:pca1 ploc:lts).  (NOTE: the LTS macro for this is ,,mc. Consult with the DBQ supervisor if you do not have this macro).

...

• Add a Holdings Administrative note with the transaction code for transfers, including piece-count and the original location code (e.g. date:20250225 ttype:t userid:pca1 ploc:lts pcs:1 orig:olin)  (The NOTE the LTS keyboard macro for this transaction code is ,,t. If this macro is not on your computer, consult with the DBQ supervisor). 
• Update the Permanent Location field as follows:
  
  1. 1. Change olin, uris,or rmc,ice to rmc,anx
     2. Change ech, sasa, asia, or was to ech,ranx, sasa,ranx, asia,ranx or was,ranx
• Add a public Holdings Note (note type: note) with description of the book's binding type.
• Add a NON-public Holdings note (note type: note) with the appropriate transfer note (e.g. "transferred to Annex from Olin 2/25/26 pca1", or simply "transfer from olin 2/25/26 pca1")

...

• If you have recorded provenance, add it to the public Holdings note with , before the binding information. Evidence of ownership (e.g. bookplate, signature, inscription) should appear in parentheses after the owner's name , using the format "Provenance: Name (evidence of ownership)" (e.g. Provenance: Andrew Dickson White (bookplate).
  • Evidence of ownership can include a bookplate, stamp, signature, inscription. or other traces. 
  • Multiple former owners can also be reflected, depending on
  what evidence has been left on
  • the evidence in the book (see examples below).
• If the work was inscribed by the author, note this specifically by including "inscribed by the author" within the parentheses.
• If the work has a gift letter, postcard, or other item tipped in, include this information with its location after the binding type (e.g. Gift letter tipped in front). 

...

• If the different volumes in the set show different donor information, then the corresponding Holdings note (type: Source of acquisition) can say something like: "v.1-2: Gift of Andrew Dickson White, v.3-5:Gift of Henry Sage."
• Similarly, if the volumes are bound in different materials, note this by listing the materials separately in the corresponding Holdings Note (type: note).
  Example: v.1-2,4 bound in library buckram; v.3,5-6 bound in 1/2 leather over marbled boards, spine gilt.
• The As with single-part monographs above, the provenance can also be combined with the binding note in the same Holdings note (but NOT with the Gift note, which has a different note type!):

Example: Image Modified

4.  Open and update the Item records for each individual volume as described above, changing the Permanent location and Loan Type fields for each volume as appropriate.