Page History

...

6.  Adding a Barcode to a transfer book: if a book that is being transferred to a Rare Annex collection lacks a barcode, wrap a mylar strip vertically around the cover with the spine on the LEFT (usually the front cover).  Let the ends of the mylar overlap slightly, without any tension on the cover, and attach but flush enough so that it will stay in place, without sliding off easily. Attach the 2 ends of the strip with an AVERY 5963 label, which is 2"x 4".  Attach the barcode to the label. 

Example:

...

Anchor
C C

SPECIAL CASES

...

• If the different volumes in the set show different provenanceowners, inscribers, etc., the 7XX fields in the MARC record do not have to show which volumes they owned.  The 700 fields can simply be added as described above. 
• Add an Administrative note in the Instance record with a post-cataloging maintenance code (,,mc).

...

3.  Holdings Notes: follow the instructions for noting provenance, binding, and/or donor information, as described above, but be sure specify provide volume-specific information as available, and combine the respective Holdings notes as necessary, for example:

• If the different If the different volumes in the set show different provenance or , include this information in the respective Holdings notes (e.g.  donor information, then the corresponding Holdings note (type: Source of acquisition) can say "v.1-2 Gift of Henry SageAndrew Dickson White, v.3-5:Gift of Henry Sage."
• Similarly, If the volumes are bound in different materials, note this by listing the materials separately in the corresponding Holdings Note (type: note).
  Example: v.1-2,4 bound in library buckram; v.3,5-6 bound in 1/2 leather over marbled boards, spine gilt.
• The provenance can also be combined with the binding note in the same Holdings note:
• Image Added

4.  Open and update the item records for each individual volume as shown in the instructions above, changing the Location and Loan Type fields as appropriate.

1. Follow the instructions for FOLIO updates for the Instance record
2. Update the Holdings record. Add "v.# charged or v.# missing as part of the Holdings note that cites the transfer (e,g, v.1-2, 4 transferred to Annex, v.3 still charged [netID] [date]).
3. Update the Item record record as above for any volumes which you have in-hand.
4.  For volumes which are missing or charged, do NOT change item record fields. Instead,
   • Add a Staff-only Item Note stating whether the volume is missing or charged, and to send to DBQ for R2 processing when found or returned. 
     • EXAMPLES: v.3 missing, if found, send to DBQ for R2 transfer 2/14/26 pca1. or v.4 charged. Please send to DBQ when returned by patron 2/16/26 pca1
   • Add a staff-only Check-in Note saying "Cataloging Review" and the date.
5. When the book is returned, remove the notes in the item record.

...