Page History

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4.    After items are flipped to Long Missing (but before LTS does any withdrawals), a report of Long Missings is run for Selectors, showing bibliographic details, circ history, and existence of other copies on campus (note that this report is much more detailed than the report given to circ staff for searching) 

a.    The report is posted to Box and made available to selectors; files will stay there permanently. The files will be un-editable. 

b.    Selectors are notified about the report:  

i.    instructions given on how to download and use the report to make replacement decisions  

ii.    told that the items were searched for and are now being withdrawn by LTS (or have been withdrawn) 

iii.    report will remain accessible in Box permanently; new reports will be added once a year 

iv.    there are no deadlines for reviewing the reports; they will remain in Box 

v.    for items they wish to replace, selectors should follow their usual procedures for ordering replacements  

vi.    new reports will be generated once a year 

vii.    if desirable, the Reporting team can post a report of items borrowed from other institutions through BD or ILL (separate report, not linked to the Long Missing spreadsheet, but in the same Box folder) 

Summary of reports: 

1.    Report of items missing at least 2 years (given to circ staff for searching) 

2.    Report of post-searching missing items (given to LTS staff to flip to Long Missing) 

3.    Report of Long Missing items for selectors, with bibliographic detail, circ history and availability of other copies on campus (given to selectors for reviewing and making decisions about replacement) 

4.    OPTIONAL: Report of items borrowed from other institutions through BD or ILL (for use in conjunction with the Long Missing report for help in decision-making)