Page History

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• To record provenance, add a 700 1_ (or 710 2_) field with the following:
  
  1. Name heading copied from 100/110 field of authority record (if there is no authority record for the person, then follow the instructions for a gift)
  2. $4fmo to indicate bookplate or stamp
  3. $4sgn to indicate signature
  4. $4ins to indicate inscription
     
     Example: 700 1__$a White, Andrew Dickson,$d1832-1918.$4fmo
• If provenance includes the phrase "From the Income of a bequest made by__", no provenance note is added to the bib record.
• To record a gift, add a 541 field with the following: Rare Annex copy #: (use original location copy#) Gift of __.
  
  Example: 541__Rare Annex copy 1: Gift of Henry W. Sage. (leading withleading indicators both BLANK).
• In all cases, add the following:
  Add$dNIC at end of the 040 field if you have added any new 541 and/or 700/710 fields (if it does not already appear)to the record.

3.  Update the holdings record:

• Update the Permanent Location field as follows:
  
  1. 1. Change olin, uris,or rmc,ice to rmc,anx
     2. Change ech, sasa, or was to ech,ranx, sasa,ranx or was,ranx
• Add a public Holdings Note (note type: note) with description of binding type.
• Add a NON-public Holdings note (note type: note) with the appropriate transfer note

Example: Image Modified

• If you have recorded provenance, add it to the public Holdings note with the binding information, with the evidence of ownership (e.g. bookplate, signature, inscription) in parentheses.  

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• See also below for examples of more than one previous owner

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• .

• If the work was inscribed by the author, note this specifically by including inscribed by the author within the parentheses.
• If the work has a gift letter, postcard, or other item tipped in, state

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• its location after the binding type.
• EXAMPLES:

1. )
   • • Image Added
     • Image Added
     • Image Added
     • Image Added
   • • 
       
       
       
       1. 
          
          Example: $zGift letter tipped in front.
2. Update the item record
   • In all cases, change these fields to the following:
     
     1. Perm Loc.: RMC Annex, Echols Rare Annex, South Asia Rare Annex or Wason Rare Annex
     2. Item Type: nocirc
   • If the item is in a preservation box or has loose items such as newspaper clippings inside the cover, count the pieces and enter number in Pieces field.
     
3. If no item record has yet been created, create one and affix the barcode to the first leaf of the book
4. Send the item to Annex Library
   • Insert orange Annex flyer in item   
   •  Place item on Annex book truck in Physical Processing area.   

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