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• Check the resulting Instance and Holdings information.  If there is a record and the book in-hand is a duplicate copy, follow the guidelines for adding a barcode, and for added copies/locations
• If there is a record, but this book had been withdrawn or declared missing,, follow the instructions for reinstatements and add a barcode, if necessary.
• If there is no Instance record, give the book to the DBQ supervisor for cataloging and barcoding.

2. Update the MARC record:

• To record provenance, add a 700 1_ (or 710 2_) field with the following:
  
  1. Name heading copied from 100/110 field of authority record (if there is no authority record for the person, then follow the instructions for a gift)
  2. $4fmo to indicate bookplate or stamp
  3. $4sgn to indicate signature
  4. $4ins to indicate inscription
     
     Example: 700 1__$a White, Andrew Dickson,$d1832-1918.$4fmo
• If provenance includes the phrase "From the Income of a bequest made by__", no provenance note is added to the bib record.
• To record a gift, add a 541 field with the following: Rare Annex copy #: (use original location copy#) Gift of __.
  
  Example: 541__Rare Annex copy 1: Gift of Henry W. Sage. (leading indicators both BLANK).
• In all cases, add the following:
  
  1. $dNIC at end of the 040 field if you have added 541 and/or 700/710 fields (if it does not already appear)

3.  Update the holdings record:

• • Update the Permanent Location field as follows:
    
    • Change olin, uris,or rmc,ice to rmc,anx
    • Change ech, sasa, or was to ech,ranx, sasa,ranx or was,ranx

• • Add a public Holdings Note (note type: note) with description of binding type.

1. • 1. Add
$x transfer note with today's date
Example: 852__$b rmc,anx $hBL2775 $i C34 1874 $z Bound in 1/2 leather over marbled boards, spine gilt. $x transfer from olin, uris or rmc,ice 12/31/05
2. • 1. a NON-public Holdings note (note type: note) with the appropriate transfer note
        
        Example: Image Added
   • If you have
recorded
3. • recorded provenance,
also update the 852 field as follows: 

4. Add another $z before binding type noting provenance
Include evidence of ownership in parentheses
Example: $zProvenance: Andrew Dickson White (bookplate).
5. • add it to the public Holdings note with the binding information, with the evidence of ownership (e.g. bookplate, signature, inscription) in parentheses.  The following examples also show how more than one previous owner can be traced:
     • Image Added
     • Image Added
     • Image Added
6. • • 
       
       
       
       1. If the work was inscribed by the author, note this specifically by including inscribed by the author within the parentheses
       2. If the work has a gift letter, postcard, or other item tipped in, state this in an additional $z note in the 852 field (after the binding type)
          
          Example: $zGift letter tipped in front.
7. Update the item record
   • In all cases, change these fields to the following:
     
     1. Perm Loc.: RMC Annex, Echols Rare Annex, South Asia Rare Annex or Wason Rare Annex
     2. Item Type: nocirc
   • If the item is in a preservation box or has loose items such as newspaper clippings inside the cover, count the pieces and enter number in Pieces field.
     
8. If no item record has yet been created, create one and affix the barcode to the first leaf of the book
9. Send the item to Annex Library
   • Insert orange Annex flyer in item   
   •  Place item on Annex book truck in Physical Processing area.   

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