Page History

Scope:  This procedure describes the LTS procedure for processing Rare transfers to the transferring items from campus collections to RMC, Annex.  Dubbed Often called "medium rare" transfers, these are low-use, but historically significant resources that are sent to be housed at the Annex.  , and whose 

Contact:   Pedro Arroyo

Unit: Database Quality

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1. Determine the binding type from among the following materials:
   • Full, 3/4, or 1/2 leather over marbled boards
   • Library buckram
   • Publisher's cloth
   • Pictorial publisher's cloth
   • Library pamphlet
   • Spine and/or upper cover gilt
2. Determine the provenance and/or donor by looking inside the front and back of the book for these indicators:
   • Bookplate(s)
   • Stamp(s)
   • Signature(s)
   • Inscription(s)
3. If the book is part of a multivolume set, refer to the "Multivolume" instructions in the Special Cases section below
4. Check the book for continuous pagination. If it is not continuous and the book is a bound with, refer to the "Bound with" instructions in the Special Cases section below
5. If the book requires repair, refer to the "Sending a book to Conservation" instructions in the Special Cases section below

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B. Editing the FOLIO Records

1. Display the Instance record by scanning or entering the barcode of the book from the Item search (this ensures matching item records in the case of multiple copies).

Note: If there is no barcode, search the catalog by keyword or title to find the record

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1. Open the records for all included titles by performing a call # search
2. Follow the instructions for Voyager updates for each bibliographic record and holdings record
3. Follow the Bound with Procedure (#132) for Voyager updates for the holdings records
4. Update the single item record

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C. Charged or Missing Volumes

1. Follow the instructions for Voyager updates for the bibliographic record
2. Update the holdings record. Add $x v.# charged or $x v.# missing at the end of the 852 (after transfer note)
3. If there is an item record, update the record for any volumes which you have
4. For volumes which are missing or charged, do not change item record fields. Instead,
   • Open the Item Status window and add Cataloging Review
   • Open the Pen Notes window and add note Return to DBQ for R2, date, initials
   • Add the note v.# missing for R2 before above statement if volume is missing
5. When the book is returned, remove the notes in the item status and note windows.

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D. Sending A Book To Conservation

1. Follow the instructions for Voyager updates for the bibliographic record
2. Update the holdings record. Add $x sent to Conservation [date] at the end of the 852 (after transfer note), noting the volume number if necessary
3. Update the item record. In addition
   • Open the Item Status window and add Damaged
   • Open the Note window and add Return to DBQ staff for R2 - [date] [ initials]

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E. Book Returned from Conservation  

1. Remove |x note sent to Conservation [date] from the 852 field in the mfhd
2. Remove the notes in the Item Status and Note windows
3. If an mm case is present
   • Add this to the pieces count in the item record
   • Write the barcode number on the spine of the box (no call # is necessary)
4. Remove |x note sent to Conservation [date] from the 852 field in the mfhd
5. Remove the notes in the Item Status and Note windows
6. If an mm case is present
   • Add this to the pieces count in the item record
   • Write the barcode number on the spine of the box (no call # is necessary)

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F. Slavery or Nathan Location

If "Slavery" or "Nathan" appears as part of the call number written inside the book, the location should be changed to Rare (in pencil) in the book.

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G. Provenances (Former Owners)

1. Anthon, Charles, 1797-1867.
2. Berkowitz, H. Chonon, (Hyman Chonon), 1895-1945.
   
3. Bird, Samuel B.
   
4. Bopp, Franz, 1791-1867.
5. Faust, Albert Bernhardt, 1870-1951.
   
6. Fiske, Willard, 1831-1904.
7. Hart, J. M. (James Morgan), 1839-1916.
8. Loewy, Benno, 1854-1919.
9. Scaife, James Verner.
10. Perry, William Stevens, 1832-1898.
11. Smith, Goldwin, 1823-1910.
12. Smith, Herbert H. (Herbert Huntington), 1851-1919.
13. Smith, Preserved, 1880-1941.
14. Sparks, Jared, 1789-1866.
15. Stanton, Theodore, 1851-1925.
16. Straight, Willard Dickerman, 1880-1918.
17. White, Andrew Dickson, 1832-1918.
18. Wynne, Lewis Bingley.
19. Zarncke, Friedrich, 1825-1891.
    
    

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