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 THIS PROCEDURE IS UNDERGOING REVISIONS AS OF 9/21/25, AND IS NOT YET FULLY UP TO DATE.

Scope: This procedure covers the creation and/or revision of of records for "Bound-With" materials, where two or more works, issued independently, were later bound, filmed, or housed together in a single unit. The titles inside a bound-with can be related by elements like publisher, author, year, or subject, but sometimes the relationship isn't clear.  The physical piece will have just 1 barcode, so it is critical that the Bound-With notations be entered accurately in the Holdings and Item records of each title/instance associated with it, to link them all correctly to that single barcode.  Otherwise, staff and patrons may have trouble locating the resource.  Processing Bound-With resources can be challenging and time-consuming, so it is recommended that staff have thorough training, experience, and/or guidance and collaboration when working with them.  

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There are separate, "non-basic" categories of Bound-with resources, however, such as Partially analyzed serials or Serial title-changes in bound volumes, which routinely come up for maintenance.  These types of bound-with resources have their own specific instructions, and staff should take care to refer to the most appropriate guidelines for the resource in hand.   

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1. Parent records: 
   1. If the Holdings statement of the parent Instance shows volume information, then there should be a Holdings note showing which volumes of the first title are on the reel, and citing the next title/part on the reel, OR a note saying that it's the first on a reel with other titles.
      
   2. The parent Item record should have the barcode number on the film box in the Barcode field.
   3. The Enumeration field of the parent Item record should have ONLY the main reel number on the box (if present), and NOT the individual enumeration/vol. numbers of the first title.
2. Child Records:

   1. Should contain Holdings Note (note type: Bound with item data) with the barcode from the Item record of the first title (or directly from the film box).

   2. A Holdings Note (note type: Note) designating which specific volumes are filmed with others.  Older cataloged material may have the ordinal citation, but new Filmed-with records should use title citation notes.
   3. NOTE: Sometimes it's necessary to create a separate Holdings for issues or volumes which are second or subsequent parts in a Filmed-With, as with printed Bound-with, because of the call number difference between the volume(s) in the Filmed-with, vs. those in the NON-Filmed-with. In the case of Filmed-with, it's also possible that the issue(s) on the microfilm will have a Holdings on the print record, and the print record holdings statement should note that certain issues are on a microfilm.  (See Instance 318711 or 1894447 or 1901969).
   4. The Item record should follow the same guidelines as for Bound-With (see section 6A above), with "Filmed with:" in the Enumeration field, followed by the volume information of the specific issue.

EXAMPLESEXAMPLE: 

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1. Instance 3142779 is an 4-volume set of "The American Universal Magazine" on 2 microfilms, marked "reel 6" and "reel 7".
   1. Volumes 1 and 2 are the second title on reel 6, while volumes 3 and 4 are filmed on reel 7 by themselves, but volumes   Accordingly,
      1. The Holdings Statement shows how the volumes are distributed between the reels
      2. The Holdings Notes show the barcode 

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III.

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IMPORTANT NOTES

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