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III.
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- Processing or Transferring Bound-With material for the ANNEX:
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- When creating or maintaining Bound-with records for resources that will go to the Annex, their accessioning system, Caiasoft, will automatically flip the locations for both the parent and child records associated with the resource AS LONG AS the Holdings has the correct barcode in the Bound with item data note. Annex staff run a report to detect Bound-with and Filmed-with resources to be accessioned, and the report will make sure that all locations associated with the resource are flipped to match each other.
- Abbreviated or Incomplete Bound-with and Filmed-with Records: Some CUL records for Bound-with material are abbreviated or incomplete in some ways. This may be from evolving procedures, differing practices between campus libraries, or from Retrospective Conversion projects, These projects prioritized the transition of records from the card catalogue to a computerized system, and not every Bound-with or Filmed-with resource was fully cataloged at the time. Consequently, many of these bound or filmed items treated the first cataloged title as the parent record, which may not be the first title in the resource. There also would be a staff-only Holdings Note saying that some of the titles in the volume or reel were not cataloged, or even that ONLY the first title was cataloged, and the other titles were not.
Examples:
Other Categories of Bound-with and Filmed-with material: Serial Title Changes and Partially Analyzed Serials.
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