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Filmed With (Microfilm Titles)
Serial Title-Changes within Bound Volumes
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EXAMPLES: (add explanatory text)
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III.
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- Processing or Transferring Bound-With material for the ANNEX: ADD ITEM RECORD/LOCATION CLAUSE FOR ANNEX ITEMS HERE.
- Abbreviated or Incomplete Bound-with and Filmed-with Records: Some CUL records for Bound-with material are abbreviated or incomplete in some ways. This may be from evolving procedures, differing practices between campus libraries, or from Retrospective Conversion projects, These projects prioritized the transition of records from the card catalogue to a computerized system, and not every Bound-with or Filmed-with resource was fully cataloged at the time. Consequently, many of these bound or filmed items have treated the first cataloged title as the parent record, which may not be the first title in the resource. There also would be a staff-only Holdings Note saying that some of the titles in the volume or reel were not cataloged, or even that ONLY the first title was cataloged, and the other titles were not .
Example:
For retrospective conversion records: If Cornell has cataloged one or more titles but has not cataloged all titles that have been bound together (subsequent to publication) in a single physical volume, select the first cataloged title as your primary title (Note: it may not be the first title in the volume), add a holdings record to this instance, and to all the other cataloged titles in the volume, with appropriate ‘bound with’ and "Bound with item data" notes. Ignore all the uncataloged titles in the volume. In addition, add the following staff note in the holdings record for the primary title:
However, if Cornell has not cataloged any titles that have been bound together subsequent to publication in a single physical volume, create a instance and holdings record for the first title in the volume. Add the following staff note in the holdings:
Drafts for the other categories (possibly for separate page?):
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- (see examples). When performing record maintenance, LTS staff are NOT required to complete the cataloging in an incomplete Bound- or Filmed-with, if the maintenance request applied to only one title in the resource, or if the overall resource is being transferred, reinstated, etc.
Examples:
Other Categories of Bound-with and Filmed-with material: Serial Title Changes and Partially Analyzed Serials.
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I. Serial Title-Changes within bound volumes:
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3. Vista Volunteer (Instance 1334443):
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Partially Analyzed Serials:Anchor DED E
Some serials have individual issues (or sets of issues) published with their own distinct title. CUL has cataloged many of these issues on both the serial record and on a separate monographic record, which uses the serial's title as the series statement, and the distinct title of the issue(s) as the main title of the monograph. Adding these parallel monographic records, or 'analytics', means that those issues were 'analyzed', making the overall serial 'partially analyzed'. There are even fully analyzed serials, where every issue is cataloged on a parallel monographic record. The purpose of analyzing is to widen the field of searchable terms for content which would not be adequately described by the serial record alone. This greatly increases accessibility to patrons, who may be searching by a specific title, author, or subject, and would otherwise not discover the content if it were "hidden" in the serial record exclusively.
While LTS no longer analyzes serials at selector request, staff should be familiar with the processing methods, as they still come up for maintenance . Partially analyzed serials are not always bound together with other material physically , (although they can be), but the records share many properties with "true" bound-with material, as we're similarly cataloging one title on two different sets of records, which need to be linked together by single barcode.
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Filmed-With where Instance records do NOT share the same call no.:
4. For retrospective conversion only: If Cornell has cataloged one or more titles (but has also not cataloged one or more titles) that have been filmed together in a single physical reel, select the first cataloged title as your primary title (Note: it may not be the first volume on the reel), add a MFHD to this, and to all the other cataloged titles in the volume, with appropriate ‘bound with’ notes and 876s. Ignore all the uncataloged titles on the reel. In addition, add the following staff note in the MFHD for the primary title:
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