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EXAMPLES: (add explanatory text)
IV. Important Notes
- Processing or Transferring Bound-With material for the ANNEX:
- Abbreviated or Incomplete Bound-with and Filmed-with Records: Some CUL records for Bound-with material are abbreviated or incomplete in some ways. This may be from evolving procedures,
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- differing practices between campus libraries, or from Retrospective Conversion projects, These projects prioritized the transition of records from the card catalogue to a computerized system, and not every Bound-with or Filmed-with resource was fully cataloged at the time. Consequently, many of these bound or filmed items have the first cataloged title as the parent record, which may not be the first title in the resource. In addition, there may be a staff-only Holdings Note saying that some of the titles in the volume or reel were NOT cataloged.
Example:
work, This is the result of Retrospective Conversion projects, whose original instructions
STILL WORKING ON THIS PART, PLUS NEED TO ADD: EXPLANATION OF ABBREVIATED/RETCON RECORDS, COMPLICATED OVERSIZE SCENARIOS, AND A PLACE TO INCLUDE THE ANNEX CHILD-RECORD ITEM LOCATION CLAUSE (NOT NECESSARY TO CHANGE IT TO ANNEX FOR TRANSFERS OR NEW BWs?
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For retrospective conversion records: If Cornell has cataloged one or more titles but has not cataloged all titles that have been bound together (subsequent to publication) in a single physical volume, select the first cataloged title as your primary title (Note: it may not be the first title in the volume), add a holdings record to this instance, and to all the other cataloged titles in the volume, with appropriate ‘bound with’ and "Bound with item data" notes. Ignore all the uncataloged titles in the volume. In addition, add the following staff note in the holdings record for the primary title:
However, if Cornell has not cataloged any titles that have been bound together subsequent to publication in a single physical volume, create a instance and holdings record for the first title in the volume. Add the following staff note in the holdings:
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