Page History

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1. Locate, import, or create a matching Instance record, adding administrative notes or statistical codes as applicable, and Save.
2. For Single-part monographs, locate or create the corresponding Holdings record:
   1. Make sure the call number is the same as that of the first title, or "parent" record.  (if the part is a serial issue or part of a multi-volume, see also steps 5 and 6 below). 
   2. Copy numbers: if the second (or subsequent) title in a bound-with is an additional copy of a book we already hold, do NOT apply a copy number.  It will adopt only the copy number of the FIRST title, if applicable.
   3. As with the first title, assign an Oversize designation based on the overall physical resource, not on any of the parts. (see below for additional Oversize rules for serial issues and volumes).
   4. Add a Holdings Note, with Note type: Note, saying "Bound with: [Author/title of the FIRST resource in the volume]".  This note should be public/not staff-only.
   5. Add another Holdings Note, with Note Type: Bound with item data, and enter the barcode number from the bound-with resource (or copied from the Item record of the first title in the resource). This note should also be public/not staff-only. This is the ONLY place the barcode will be recorded for second and subsequent titles/parts in a bound-with resource.  It will NOT be recorded in their Item records (see below). 
   6. All of the titles/parts AFTER the first (parent) title should have some variation of the 2 Holdings notes in steps d. and e. above: one note referring back to citing the FIRST author & title in the resource, and one note citing showing the barcode on the piece resource as "Bound with item data".    There may also be other Holdings notes present (e.g. provenance or collection info), but the above 2 Holdings notes are essential to the accessibility of the resource.
      1. For bound-with items that were processed with the ordinal schemecitations described above, second or subsequent titles in the resource will simply follow the sequence in which the title appears , (e.g. "no. 3 in a volume lettered...", or "no. 4 in a volume with spine title:", etc.) The call numbers of common to the individual parts parts will likely have numbers denoting their position in the resource, similar to series-class call numbers.

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Filmed-With resources share many of the same characteristics and instructions as printed Bound-withs, but for microfilm and microfiche materials.  As with printed Bound-Withs, any new Filmed-With records should be cataloged using the "standard" title citation method described above (i.e. parent holdings note cites 2nd title , child notes cite the first title), but there are many CUL films cataloged with the ordinal citation method (e.g. "No.5 of 7 titles on Microfilm 4665, Reel 3."), or as partially analyzed serials.

One major difference is that staff may need to use a film or fiche reader to examine the content, but though in many cases, we can perform the appropriate record maintenance without having to view all of the material on a reel.  Another major difference is that, because of their large capacity, it is possible for some Filmed-with parent records (or partially analyzed serial records) to have hundreds or even thousands of child records (or analyzed monographs) associated with them.

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Basic Filmed-with: The first illustration shows the Holdings notes of a second-or-subsequent thesis title, that is filmed with other theses on the reel.  It takes the standard approach, with the The Holdings Note referring to cites the first title in on the film, and with the the Bound with item data note containing the barcode on the film box. The second illustration shows the common call number for all titles on the reel, as well as the empty barcode field and the Filmed with: note in the Enumeration field:

Ordinal citations:  Like printed bound-with materials, many Many microfilms are cataloged and maintained using this method, or in combination with the "standard" method, for a more complete description;

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