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- The piece in-hand should be cataloged on the main serial record, with appropriate inclusion in the Holdings Statements, and corresponding Item Record as applicable, including Barcode, enumeration, and chronology information.
- The Holdings of the serial record should have a staff-only Holdings Note that says "Partially Analyzed Serial"
- The piece in-hand should ALSO have a matching monographic Instance record, with the serial title as the series, and the distinct title as the main title, along with other available elements we'd expect for a cataloged monograph (contributors, publisher, date, subjects, etc.).
- In the Holdings of the monographic record:
- The Call Number should match the serial's call number AND copy number (if applicable), with the issue number at the end, similar to a series-class call number.
- There should be a public Holdings Note, with note type: note, saying "Also cataloged as part of serial [Title of serial]" (see examples)
- There should be an additional public Holdings note, with note type: Bound with Item Data, and the barcode number used in the item record for the piece on the serial record.
- There may be other Holdings notes present, including "Analytic" (sometimes abbreviated "anal."), or unrelated information, such as provenance or collection information.
Basic Examples Example (single-part monograph analytics):
- The serial "History and archaeology. =Histoire et archéologie", on Instance 351561, has a staff-only Holdings note showing that it's a partially analyzed serial, indicating that some issues of this serial have also been cataloged as monographs. It also has a complete Holdings Statement showing nos. 1-69, and a list of Item records with barcodes and appropriate enumeration for those issues
- One of those issues, (no. 47) was analyzed, and has a parallel monographic record with the title "We have held our own" : the western interior of Nova Scotia, 1800-1940"
- Accordingly, the Holdings record of the monographic
record indicating it was titled " - has the same call number as the serial, with the issue number at the end, AND has 2 public Holdings notes – one showing that it's also cataloged on the serial record, and one showing the barcode that it is associated with:
- P31924010245060d
- The serial "North American Fauna" (Instance 117352) has a Mann, Annex copy 2 Holdings, with a note that says "Partially analyzed serial", indicating that some issues of this serial have also been cataloged as monographs.
- See Instance 1117089
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