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  THIS PROCEDURE IS UNDERGOING MAJOR REVISIONS AS OF 7/1/25, AND IS NOT YET FULLY UP TO DATE.

Scope: This procedure addresses covers the creation or revision of records for "Bound-With" materials, where two or more works, issued independently, were later bound, filmed, or housed together in a single unit. The titles or parts inside a bound-with can be related by elements like publisher, author, year, or subject, though sometimes the relationship isn't clear.  Since the overall physical piece will have just 1 barcode, the "Bound-With" information must be entered accurately in the Holdings and Item records of each title that is bound (or filmed/instance contained ) in the physical piece, to link them all correctly to that single barcode.  Otherwise, staff and patrons may have trouble locating the physical resource. Processing bound-with resources can be challenging and time-consuming, so it is recommended that staff have thorough training or , experience, and guidance before working with them.  

The "Bound-With" instructions for print titles assume that "with" notes will be specific to the copy in hand.  "Filmed With" situations are more nebulous, and depend on whether the filming (or re-filming) is universal or copy-specific, or on whether the microfilm copy has been added to a print record. Catalogers should use judgment in determining how and when to record "filmed-with" information, based on the situation at hand. 

 Contact:  Pedro Arroyo

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LTS staff often encounter otherdistinct, "non-basic" categories of bound-with resources, however, such as Partially analyzed serials or Serial title-changes in bound volumes, which routinely come up for maintenance.  These other types of bound-with material have their own specific instructions, and staff should refer to the most appropriate guidelines for the resource in hand.  ( are there other types?)  bold words can be links, either further down, or in a separate document?). 

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1. Locate or create a Holdings record and add the appropriate Holdings Type, location, and call number* information for that first title.
   1. If the first title is part of a multi-volume or serial, make sure it is represented in the Holdings Statement of the appropriate record (see also items 5 and 6 below for more on Holdings Statements, Enumerations, etc.)
   2.  Add Oversize designation according to the dimensions of the overall volume covers, even if the first part is smaller than the outer cover, and would not be oversize itself. (**See also below) 
   3. In the Holdings Notes section, add a note, with Note type: Note, identifying the NEXT (second) part/title in the resource. Use the format "Bound with: [author name (last,first)]. Title of second part".  If the title is excessively long, enter enough of it to allow for a reasonable search (see examples below). NOTE: this Holdings note should be PUBLIC. Do NOT check the "staff only" box at the end of the note field.
   4. Save and close the Holdings record.
2. Alternate Approaches: We may also encounter a Bound-with resource whose Holdings note indicates that the title is the first in a volume that has a certain spine title. The term "lettered" is used to note what the spine title is (see examples 3 and 4). This approach is most often seen with Rare materials in the database.  When creating new records for Bound-withs, LTS staff should follow step 1A above (as illustrated in the first 2 examples), but we should be aware of this second approach for "lettered" resources when correcting records.

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