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Curators should also fill out a separation sheet to represent digital media that does not have a specific contextual location within the collection. This includes media that is stored separately from papers or appears to have been randomly placed in collection boxes. If a collection arrives with all the digital media in its own separate box, the curator only needs to fill out a single separation sheet for the whole collection because there are no specific contextual locations to keep track of. 

When digital media is found in-context in a collection box/folder

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1. For each box/folder location, fill out a digital media separation sheet for all media found in that location. One separation sheet can represent multiple pieces of digital media. 
2. Print two copies of the filled-out sheet. 
3. Place one copy in the box in the location where the media was found. 
4. Attach the second copy to the digital media by wrapping the paper around the media and securing it with a rubber band(s). If there is too much media to do this, put it into its own box or container with the separation sheet. 

5. Save a copy to the digital accession folder with the following file naming convention: digitalseparationsheet_[eadID]_[sheet#]

6. Ensure that all digital media is associated with a separation sheet.  
7. Consider grouping this bundled media into its own box for easier transport upstairs.  

When the digital media does not have a specific collection location

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1. Fill out onedigital media separation sheet for all the media that does not have a specific box/folder location. 
2. Print two copies of the filled-out sheet.  
3. Include one copy with the paper boxes. 
4. Attach the second copy to the digital media by wrapping the paper around the media and securing it with a rubber band(s). If there is too much media to do this, put it into its own box or container with the separation sheet. 
5. Save a copy to the digital accession folder with the following file naming convention: digitalseparationsheet_[eadID]_[sheet#]
6. Ensure that all digital media is associated with a separation sheet. 
7. Consider grouping the media into its own box for easier transport upstairs. 

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