Page History

...

*{Should we have a note somewhere about the Call numbers?  Is that covered in a cataloging procedure?  They should all be the same for the titles/parts in the resource, correct? -Separate Holdings for single issues/volumes of a multi-part/serial, so it would share the same (main/first) call #?  (unless they're series-class, and the numbers at the end  would be different)?  We should NOT add sequence numbers to the Call numbers, correct?  (even though we may run into them?)) See also section below (Child records).

...

1. Enter the barcode number in the Barcode field.
2. This single item record will represent the entire physical volume, so be sure to record the proper enumeration and/or chronology for the bound volume (if applicable) in the item record . ← From previous version: Re-word for clarity? is "Bound volume" referring to the individual enum/chron of the first part here, or does it refer to the enum/chron on the spine of the whole volume (for the "lettered" ones)? ONLY if it appears on the spine or on a title page referring to the ENTIRE bound-with resource. If the first part/title IS a ITSELF an individual volume 1 or 2 issue of a serial or multi-vol.volume, this is the enum that is reflected in the Item/parent/barcoded record, correct?  (what if it's a volume, AND it's part of a "lettered" spine volume?)parent enumeration field will be left BLANK. <Discussed w. Pam, confirm w. CWM  Will also take census of call number variations among BW materials.

3.  Instance and Holdings Records for second (and subsequent) SINGLE-PART titles in a Bound-with resource ("child records")

A.  After creating or correcting the "parent" records in the resource as outlined above, identify the subsequent titles or parts in the physical volume. For each one:

1. Locate, import, or create a matching Instance record, adding administrative notes or statistical codes as applicable, and Save.
2. Locate For Single-part monographs, locate or create the corresponding Holdings record. As with the parent record, make sure that title/part/issue is represented in any Holdings Statements, Does the call number have to be the same as the first title/holdings? and no sequence numbers? (see above note) if the second title is smaller-than-oversize, but bound in an oversize item, should its call no. be oversize?:
   1. Make sure the call number is the same as that of the parent record.
   2. Assign an Oversize designation to the call number if the whole bound-with resource has Oversize dimensions, even if the second (or subsequent) part(s) in the resource are smaller than Oversize. 
   3. Add a Holdings
   4. Add a Note, with Note type: Note, saying "Bound with [Author/title information of the FIRST resource in the volume]".  
   5. Add a second Holdings Note, but with the Note Type: Bound with item data, and enter the barcode number from the piece in-hand, or from the Item record of the first title in the resource. This is the ONLY place the barcode will be recorded for second and subsequent titles/parts in a bound-with resource.
   6. All of the titles/parts AFTER the first (parent) title should have some version of the 2 Holdings notes in steps bc. and cd. above (among any other notes specific to that title): one referring back to the FIRST title in the resource, and one citing the barcode on the piece as "Bound-with data".
      1. For bound-with items that were processed with the alternate scheme, second or subsequent titles in the resource will simply follow the sequence in which the title appears, e.g. "no. 3 in a volume lettered...", or "no. 4", etc.

...

1. Create a new item record
   1. Leave the barcode field BLANK (no barcode)
   2. The Material Type field should be set to the same type as the first title in the item (e.g. Book, Map, Microform, etc.) (←confirmed/discussed w. Pam)<--REALLY?.
   3. Type "Bound with" in the Enumeration field of the record.
   4. If the item is part of a microfilm, microfiche, microcard, or some other film type, type "Filmed with" in the Enumeration field of the item record (see below).
   5. Save and Close the Item record.

...

This technique can also be used to link holdings for analyzed portions of serials to the serial record when a separate item record is not required or desired for the monographic records for the analyzed pieces. < From the original procedure.  Does it need fleshing out?  Examples?  Would this be where we might insert a link to partially analyzed serial explanation page?  See also below notes.  

...

For retrospective conversion onlyrecords: If Cornell has cataloged one or more titles but has not cataloged all titles that have been bound together (subsequent to publication) in a single physical volume, select the first cataloged title as your primary title (Note: it may not be the first title in the volume), add a holdings record to this instance, and to all the other cataloged titles in the volume, with appropriate ‘bound with’ and "Bound with item data" notes. Ignore all the uncataloged titles in the volume. In addition, add the following staff note in the holdings record for the primary title: 

However, if Cornell has not cataloged any titles that have been bound together subsequent to publication in a single physical volume, create a instance and holdings record for the first title in the volume. Add the following staff note in the holdings:

...

1.  Identify which title is first on the microfilm reel, either with a viewer, or from the Instance Notes, Holdings Notes (type: Reproduction), or from a call number search. If it is not clear which is the first title on the reel, choose one of the titles as the "primary" title. For that title: ← When would this be the case?     Do we leave it in? YES - e.g. first title lacks title page, or bad image/damage, or obscure/unrecognizable language or dialect?

1. Create an item record, if one is not already attached to the proper Holdings. Since this single item record will represent the entire physical reel, be sure to record the proper enumeration and chronology for the reel (if applicable) in the item record.

...

4. For retrospective conversion only:  If Cornell has cataloged one or more titles (but has also not cataloged one or more titles) that have been filmed together in a single physical reel, select the first cataloged title as your primary title (Note: it may not be the first volume on the reel), add a MFHD to this, and to all the other cataloged titles in the volume, with appropriate ‘bound with’ notes and 876s. Ignore all the uncataloged titles on the reel. In addition, add the following staff note in the MFHD for the primary title:

...

1. Partially analyzed serials (especially of the Mann type: all barcodes on serial record.  see bib 117988 for an example)
2. One or more of the final "previous title" (780) serial issues being bound with "succeeding title" (785) issues across a Serial title-change.
3. Series analytics (see bib 2216393 for example)?

...

ks something else ("maintenance of Bound-with materials with partially-cataloged content")?

...