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Item Records for second or subsequent titles with Holdings Statements/Enumeration/Chronology:

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After entering the volume information with the "parent" barcode in the Holdings

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note, we similarly add the enumeration/chronology information in the corresponding "empty" Item record: 

1. Create the Item record following steps "a" through "e" above
2. For Volume or Part statements, add the appropriate volume/part information
(from the Holdings Statement)
3. to the Enumeration field, AFTER the "Bound With:" note.
   Examples: If the Holdings
Statement
4. Note says "v.1 31924XXXXXX...", we would enter it as "Bound with: v.1"in the Enumeration field of the corresponding "empty" Item record.  Other captions would appear the same way, so for a
Holdings statement that says
5. part of a bound-with that is a "pt.
2
6. 4" of a given Instance, the Item Enumeration field would say "Bound with: pt.
2"
7. 4", in the empty item record, etc. 
   1. NOTE: The phrasing can look confusing here, but in these examples, the Enumeration field note is showing that the title
is 
8. 1. is a Bound-With resource (noun), and that it is v.1 (or pt.2, etc.). It is NOT meant to show that the title is bound with v.1 (or bound with pt.2, etc.) as a verb phrase, because it IS v.1, or pt. 2, etc.
9. If there are only dates in the Holdings Statement (e.g.
 1999
10. 1999 or 1829),
they
11. the date corresponding to the part in the bound-with should be entered in the Chronology field of the empty Item record. The "Bound with:" note, including the colon, should still be in the Enumeration field, of empty item record, without anything after it.
12. If the Holdings Statement has BOTH both volume and date information (e.g. "Bd.6 (1946)"), then the volume information should go after the "Bound with:" note in the Enumeration field (e.g. "Bound with:Bd.6"), and the date would go in the Chronology field, without the parentheses.
    
NOTE:
13. 
    

If

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the Holdings

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Statement has Supplement or Index data, these would also transfer to the Enumeration and Chronology fields of the Item record. For example: If there is Holdings statement with "no.1-2", and a Statement for the supplement "1929", the volume caption data would be entered as "Bound with:no.1-2" in the Enumeration field, and the supplement data would appear as, "includes supplement 1929" in the Chronology field.

1. 1. If the Holding Statement shows dates ONLY, e.g. "1986", and the Statement for Supplements shows "1986:Dec.", the "Bound with:" note still goes in the Enumeration field of the Item record, by itself, and the Chronology field will show as "1986 (includes supplement 1986:Dec.)"
2. If there are multiple Holdings Statements for volumes, supplements and/or indexes, check whether the data appears correctly in the public catalog, and consult with appropriate staff as applicablevolumes, supplements and/or indexes, check whether the data appears correctly in the public catalog, and consult with appropriate staff as applicable.

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Annex Exception for creating Item Records Without Barcodes for Bound With and Filmed With materials:

LTS Staff should OMIT step of creating "empty" Item Records without barcodes for the second and subsequent titles in a Bound-With designated for the ANNEX: 

1. After the Bound with item data is entered in the Holdings notes for the second and subsequent titles, and the “parent” record (with the item that contains the barcode) is accessioned at the Annex, Automation staff will receive an email of a report generated by a scheduled job detailing the mismatch of locations between the “parent” and the other holdings with the barcode in the Holdings Note/Bound with Item Data.
2. Automation staff will use this report to execute a script to flip the Holdings containing the Bound With Item Data to match the “parent” Holdings location, and create the corresponding items (without barcodes) with an enumeration of “Bound with:" or “Filmed with:” If the Bound With Item Data note also contains the enumeration of the volume or reel in which that title is contained, then that is appended to the enumeration of the “empty” item record.  “Empty” items should only be created after the parent holding has been accessioned. Otherwise this causes problems for staff at the Annex.

For retrospective conversion only: If Cornell has cataloged one or more titles but has not cataloged all titles that have been bound together subsequent to publication in a single physical volume, select the first cataloged title as your primary title (Note: it may not be the first title in the volume), add a holdings record to this instance, and to all the other cataloged titles in the volume, with appropriate ‘bound with’ and "Bound with item data" notes. Ignore all the uncataloged titles in the volume. In addition, add the following staff note in the holdings record for the primary title:

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1.  Identify which title is first on the microfilm reel, either with a viewer, or from the Instance Notes, Holdings Notes (type: Reproduction), or from a call number search. If it is not clear which is the first title on the reel, choose one of the titles as the "primary" title. For that title: ← When would this be the case?  

1. Create an item record, if one is not already attached to the proper Holdings. Since this single item record will represent the entire physical reel, be sure to record the proper enumeration and chronology for the reel (if applicable) in the item record.

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