Page History

...

Date of next review: October 2025

...

Basic Bound With -Withs (Print Titles)

Filmed With (Microfilm Titles)

...

1. Locate, import, or create a matching Instance record. Edit
   1. Edit the Instance with administrative notes and/or statistical codes as applicable
   , and 
   1. .
   2. Save the Instance record.
2. Locate or create a Holdings record and add the appropriate Holdings Type, location, and call number* information for that first title.
   1. Make sure the first title is represented in any Holdings Statements, if applicable (see below for more on Holdings Statements, Enumerations, etc.)
   2.  Add Oversize designation for the overall volume, if applicable.
3. In the Holdings Notes section, add a note, with Note type: Note, identifying the NEXT (second) part in the piece. Use the format "Bound with: [author name] (if available (last name, first)). Title of resource" (or enough of the title to allow for a reasonable search (see examples 1 and 2 below). NOTE: the Holdings notes should be public. Do NOT check the "staff only" box at the end of the note field.
   1. 1. Save and close the record.
   2. We may also encounter a Bound-with resource whose Holdings note indicates that the title is the first in a volume that has a certain spine title. The term "lettered" is used to note what the spine title is (see examples 3 and 4). This approach is often seen with Rare materials in the database.  When creating new Bound-with records, LTS staff should follow step 4 above (as illustrated in the first 2 examples), but we should be aware of this second approach for "lettered" resources when maintaining or correcting records.

EXAMPLES: 

1. Image Removed
2. Image Removed
3. Image Removed
4. Image Removed

Item Record for the first/parent title 

*{Should we have a note somewhere about the Call numbers?  Is that covered in a cataloging procedure?  They should all be the same for the titles in the resource, correct?  unless they're series-class (and the numbers would be different)?  We should NOT add sequence numbers to the Call numbers, correct?  (even though we may run into them?)) See also section 1a below (Child records).

EXAMPLES: 

1. Image Added
2. Image Added
3. Image Added
4. Image Added

Item Record for the first/parent title 

A. Create an item record, attached to the A. Create an item record, attached to the Holdings for the first title in the resource, as outlined above:

...

1. Locate, import, or create a matching Instance record, adding administrative notes or statistical codes as applicable, and Save.
   1. Locate or create the corresponding Holdings record. As with the parent record, Does the call number have to be the same as the first title/holdings? and no sequence numbers? (see above note) if the second title is smaller-than-oversize, but bound in an oversize item, should its call no. be oversize?
   2. Add a Note, with Note type: Note, saying "Bound with [Author/title information of the FIRST resource in the volume]".  
   3. Add a second Holdings Note, but with the Note Type: Bound with item data, and enter the barcode number from the piece in-hand, or from the Item record of the first title in the resource. This is the ONLY place the barcode will be recorded for second and subsequent titles in a bound-with resource.
   4. All of the titles AFTER the first (parent) title will should have some version of these 2 Holdings notes (among any other notes specific to that title): one referring back to the FIRST title in the resource, and one citing the barcode on the piece as "Bound-with data".
      1. For bound-with items that were processed with the alternate scheme, second or subsequent titles in the resource will simply follow the sequence in which the title appears, e.g. "no. 3 in a volume lettered...", or "no. 4", etc.

Examples:

Item Records for second (or subsequent) titles in a Bound-with (i.e. "empty" item records)

1. If the Holdings record has no Holdings Statement info for volumes, supplements, or indexes:
   1. Create a new item record
   2. Leave the barcode field BLANK (no barcode)
   3. The Material Type field should be set to the same type as the first title in the item (e.g. Book, Map, Microform, etc.)<--REALLY?
   4. Type "Bound with" in the Enumeration field of the record.
   5. If the item is part of a microfilm, microfiche, microcard, or some other film type, type "Filmed with" in the Enumeration field of the item record (see below).

...

However, if Cornell has not cataloged any titles that have been filmed together on a single physical reel, create a bib record and MFHD for the first title in the volume. Add the following staff note in the MFHD:

Ex.: 852 ... $x Other titles on physical reel will not be cataloged.

...

staff note in the MFHD:

Ex.: 852 ... $x Other titles on physical reel will not be cataloged.

...

Item Records for second (or subsequent) titles in a Bound-with (i.e. "empty" item records)

...

b.  In the case of a partially analyzed serial, use the enumeration from the piece itself, when appropriate (Is this reflected in one of the original examples below?  Numbering gets very confusing very quickly (see also bib 444353).

(7/22) Side Digression on the different Different "types" of bound-with: (should we add sections for these in detail, and then further sub-divide the procedure accordingly?accordingly, or just reference for now?)

1. Partially analyzed serials (especially of the Mann type: all barcodes on serial record.  see bib 117988 for an example)
2. One or more of the final "old previous title" (780) serial issues being bound with "new" title succeeding title" (785) issues across a Serial title-change.
3. Series analytics (see bib 2216393 for example)?

Additional question: should we explain "retrospective conversion"?  What was that project?  Should we keep the info, but refer to it a

ks something else ("maintenance of Bound-with materials with partially-cataloged content")?