Page History

...

Unit: Database Quality

Date last reviewed: 7/258/2025

Date of next review: October 2025

...

Item Records Without Barcodes for Bound With and Filmed With at the Annex

...

Anchor
A A

Bound With (Print Titles):

Instance and Holdings of first title ("parent" record):

I. Identify which title is first in the physical volume. For that title:

1. Locate, import, or create a matching Instance record. Edit the Instance with administrative notes and statistical codes as appropriateapplicable.
2. Locate or create a Holdings record with the appropriate Holdings Type, location, and call number information for that first title. 
   1. In the Holdings Notes section, add a note, with Note type: Note, indicating one of the following, as appropriate :The what the NEXT (second) title work is in the volume, using . Use the format "Bound with:  [author name] if available (last/first). Title of resource (or enough of the title to allow for a reasonable search.    
      1. The NEXT (second) title in the volume, using the format  (see examples 1 and 2)
      2. Alternatively, the Holdings note can indicate that the title is the first in a volume that has a certain spine title. We use the term "lettered" to note what the spine title is (see examples 3 and 4). (What determines this? Do we prefer option 1? "no. 1 in volume lettered:" seems to be mostly RMC?  Are there guidelines/scenarios where one is preferable?  If option 1, then will revise option 2 as more of an FYI, since people may still encounter them? See also partially analyzed serials below) - will indicate preference for option 1, and reference the other option as something staff may encounter.
   2. NOTE: In both of the above cases, the Holdings notes should be public. Do NOT check the "staff only" box at the end of the note field.

...

1.  Identify which title is first on the microfilm reel from the 533 note in the bibliographic record(s), [the 843 $n or 852 $z note in the Mfhd record(s)], or from a call number search. If it is not clear which is the first title on the reel, choose one of the titles as the"primary" title. For that title:

1. Create an item record, if one is not already attached to the proper

...

1. Holdings. Since this single item record will represent the entire physical reel, be sure to record the proper enumeration and chronology for the reel (if applicable) in the item record.

2.  Identify the other titles on the microfilm reel. For each title:

...