*** This version of Confluence is for testing only and contains a copy of content from June 29th 2026. No changes will be preserved. ***
Scope: This procedure addresses the creation or revision of appropriate Holdings and Item records for materials where two or more works, issued independently, were later bound, filmed, or housed together in a single unit (e.g. in a volume, on a single microfilm reel, etc.). The works may be related by publisher, theme, genre, or other elements, but often, they simply contain a variety of works reflecting the choices of the original compiler. See cataloging rules for bibliographic description of such works. (where would this be? Link? clarify? delete?). As eEach of the titles will have its own bibliographic record, but the physical piece will have 1 barcode, so it is crucial that the Bound-with information be entered accurately in the relevant Holdings and Item records, to direct patrons and staff to the correct physical resource. It is recommended that only experienced catalogers or Database Quality staff work with "bound-with" materials, unless appropriate training can be arranged.
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Unit: Database Quality
Date last reviewed: September 2020 7/25/2025
Date of next review: October 20212025
THIS PROCEDURE IS UNDERGOING REVISIONS AS OF 7/1/25 and is not yet current.
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Bound With (Print Titles):1. Anchor A A
- Identify which title
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- is first in the physical volume. For that title:
- Locate, import, or create a matching bibliographic record.
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- Locate or create a Holdings record with the appropriate Holdings Type, location, and call number information for that first title.
- In the Holdings Notes section, add a note, with Note type: Note, indicating one of the following, as appropriate
:- The NEXT (second) title in the volume, using the format "Bound with: (author name, if available (last/first). Title of resource (or enough of the title to allow for a reasonable search. (see examples 1 and 2)
- Alternatively, the Holdings note can indicate that the title is the first in a volume with a certain spine title. We use the term "lettered" to note what the spine title is (see examples and 4.
- In the Holdings Notes section, add a note, with Note type: Note, indicating one of the following, as appropriate
- Locate or create a Holdings record with the appropriate Holdings Type, location, and call number information for that first title.
item record, if one is not already attached to the proper holdings screen. Since this single item record will represent the entire physical volume, be sure to record the proper enumeration and chronology for the bound volume (if applicable) in the item record.
b. Add a note in the Holdings notes section that records either:
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