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A  call for requests is usually sent out by a member of SMT in early summer. Whenever feasible, consider events that are planned or likely for the coming year and make a request at this time. This assists SMT in making reasoned and equitable decisions in allocating our available funding. 

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Step 1: Pre-approval request

(LTS, A&P, ATS process and form to review requests and fairly allocate travel and training budget) 

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• Requests that need to be made later in the year should be addressed to your director (after initial approval from your supervisor) and should include the same information that is gathered in the request form, (See Appendix) 

• SMT collectively evaluates requests based on the information you provide, the funds available, and our standard criteria 
   
  • Be aware that some types of travel (such as WolfCon) are centrally funded and the decisions about who is funded are made in consultation with, but not by, SMT

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Step 2: CUL pre-travel form

(CUL process to ensure that all travel and training is approved) 

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• This automated e-mail message comes from nextgen+noreply@ecm.cornell.edu 

• See FAQ below if you encounter issues with this form 

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Step 3: Planning travel & training

• No expenses should be incurred until you have received approval 

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• For training: Laurie Stevens (lms6) can usually help you register using departmental funds. Confirm the appropriate fund before going to Laurie (this is usually part of the initial confirmation from your director). (see Appendix)
• For conferences or meetings Laurie Stevens can also usually pay the registration fee using departmental funds. As above, make sure you have the correct fund information from your director.
• Other travel expenses (such as airfare, lodging, local transit, meals) need to be paid up front and reimbursed following the trip. If this may cause financial hardship, please reach out to your supervisor, your director, or any member of SMT.

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Step 4: Reimbursement for travel expenses

(University process to properly account for travel expenses and reimburse individuals for their expenses) 

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• To be reimbursed, submit form and documentation within 60 days of travel.  

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appendix appendix

Appendix: Information needed when making Step 1: Pre-Approval 

• Requestor last name and first name (Lastname, Firstname). 

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• Have you received travel / training support in the past 12 months? 

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faq faq

FAQ: Common issues with Step 2: CUL pre-travel form

The estimated amounts you enter in the form are added up automatically to generate the Calculated estimated total cost. (pale blue arrows)

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