Page History

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• Materials arrive in RMC and located at the Intake Room, or another pre-arranged location (if collection is too large for the room). ATS staff assigns an Arrival Number in the AirTable Arrival Log.

  • All boxes must be labeled with this unique number, and a box number as part of total shipment (eg. 1 of 4)
  • An automated email notifies curators of the receipt
• If it has not been filled before the collection arrives, curators fill out a Pre-Accession Form in Airtable.
• Curators conduct a basic survey of the collection material. If everything looks good, they add a “checked by curator” slip on the boxes, or handle any issues with the shipment as needed (Missing items from purchases, conservation concerns etc.)
• If the delivery is to be split in multiple collections, curators mark clearly each section with the corresponding collection numbers and all other necessary information.
• Box locations are tracked in AirTable, and must changed as the boxes are moved. After accessioning, the AirTable location becomes obsolete and boxes are tracked through ArchivesSpace and Aeon.
• Collection is accessioned in ASpace.

• If the collection is new, a new number is assigned in the Accession Book and a resource is spawned in ASpace.

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