*** This version of Confluence is for testing only and contains a copy of content from June 29th 2026. No changes will be preserved. ***
...
Scope: Staff of Library Technical Services and , the Department of Preservation, and Collection Maintenance Resource Services regularly handle books that are damaged and deteriorated. The following This procedure describes the general procedures steps for processing these items, identified either at the point of use, or on entering the acquisitions workflow in Olin LTS. Damaged/deteriorated books are those that have obvious damage to the binding (torn spine, loose boards, detached/detached leaves, etc.) and that also have paper that will not withstand a double corner fold. Books with intact hardcover bindings, irrespective of paper conditionwithout loose pages, are not NOT covered by this procedure, whether or not the paper is brittle.
Contact: Pedro Arroyo
Unit: Acquisitions Services
Date last updated: 05/04/2017
Date of next review: April 2018
...
...
Circulated Books
For Preservation staff, the largest category of damaged/deteriorated books enters the workflow as a consequence of circulation. Damaged books are sent to Preservation by Access Resource Services staff from all of the endowed libraries of the university. The following decisions are made by the Book Repair supervisor: (a) if the book is published prior to 1850, it is brought to the attention of Rare Books staff to determine whether it should be transferred to Kroch, (b) if the paper is sound, the book is repaired and returned to the shelf within a 48-hour period; (c) if the paper is brittle, it is given to the brittle books coordinator and reformatted via Olin Photocopy Services and charged to the Brittle Book Replacement account administered by Preservation; (d) Olin Photocopy Services staff return the original and the copy via a return shelf to the brittle books coordinator, who checks for copy accuracy and passes the photocopy to the Commercial Binding Office for binding; (e) when binding is complete, the book is returned to the brittle books coordinator for a final check, then the original is discarded and the bound photocopy passed on to Cataloging staff for record revision with a slip marked PHOTOCOPY REPLACEMENT.
...