Page History

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Unit: Cataloging

Date last updated: 08/08/2019 March 20, 2025

Date of next review: August 2021OCLC review: compatible, 11/15/20192025

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Scope
      Classifications shelved in Olin and Uris
      Obsolete and locally invented class numbers
      Materials out of scope
      Classifications located in Annex
          Kroch
          ILR

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   E1 E1

   Series classed together and series classed separately  

   Class volumes in a numbered series individually, each according to its own subject, or as a whole (CUL calls this a "series classed together" while LC calls it a "series classified as a collection, analyzed in full" or, if the series is projected to include a finite number of volumes, an "analyzed multipart item".)

   If a series authority record already exists and indicates that the series is classed together (646 subfield c), you have the option to follow that decision. Use the call number given in the 050 of the series authority record or, if the call number is not recorded there, follow the treatment used on CUL holdings records of previous titles in the series. Long-established series may have a CUL standing order record with treatment information as well. If you suspect that a series may historically have been classed together at CUL even if the series authority record indicates a series classed separately, you may investigate CUL's holdings records and use the series classed call number, or you may class the title separately, whichever is easiest.  However, now that CUL policy follows LC in generally not tracing series, use of a series classed call number is less advisable.

   If the series title is new to CUL, classify the series separately.

   Do not add local treatment information to series authority records. If you are editing the authority record in any way, update the national record.

   Generally do not change a series treatment decision unless there is a serious problem with it. <Note: LTS Procedure #3c gives a list of particular series which are major exceptions>. However, give series decisions made by LC/DPCC special consideration, since they provide a large proportion of the copy used, and their decisions influence the decisions of other libraries. Therefore, catalogers may consider changing CUL classification decisions and call numbers to match those used by LC/DPCC, as follows:

   • If the CUL and LC/DPCC decisions do not match, you may choose to change the CUL decision to match the LC/DPCC decision, either from series classed together to series classed separately or vice versa.
   • If both CUL and LC/DPCC class a series together, you have the option of changing the CUL series classed call number to the LC/DPCC number.

    

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   E2 E2

   Series classed together vs. multivolume monographs

   If one or more, but not all parts of a multivolume work also form part of a CUL series classed together, class the work separately, and not with the series classed together

   Example: Andersson, Efraim. Contribution ? l'ethnographie des Kuta. (Vol. 3: Occasional papers ; 15) (CUL call #: olin DT650 .K8A54K8 A54)

   For Olin Library, LTS treats the series, Occasional papers (Uppsala universitet. Institutionen for allman och jamforande etnografi) as a series classed together (at GN2 . U68). However, since only v. 3 of this multivolume work forms part of the series classed together, the multivolume work is classed separately.

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   F1 F1

   Multivolume monographs
   
   • Follow instructions in Format of MARC Holdings Records: Description Holding Statements: Formatting and Examples.
   • In the Holdings Statement, for all language materials, CUL catalogers should use the designations appearing on the title page and/or the contents note, using the approved abbreviations at Abbreviations for Captions . If no designation appears on the title page, the volume enumeration should be recorded in square brackets without a supplied designation (Example: [1]; not [v.1]).
   • In the item record, CUL catalogers should use the vernacular form of the enumeration.  If no designation appears on the title page and the square bracket convention was used in the holdings statement, supply a suitable designation on the item record (Example: holdings statement = [1]; ITEM ENUM = v.1).
   • When roman numerals appear on the piece, CUL catalogers should convert the roman numerals to arabic numerals in both the holdings statement and the item records.  (Exception: In rare cases, it may be necessary to retain roman numerals in the holdings statement for clarity.)
     
   • If such designations as "suppl.", "index", "atlas", etc. are used as part of the call number, they should be abbreviated using the approved RD abbreviations, supplemented by our local Abbreviations . If there is no RDA abbreviation, and the designation will not fit on the spine label (i.e. it is more than 10 characters long), use a reasonable non-approved abbreviation or select an alternative term. If the designation on the item is in the vernacular, use a suitable English designation.

    

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   F2 F2

   Series classed together
   
   • The designation (also called the caption) will appear along with the call number in the Call Number box of the holdings record.
   • Use the designation as it appears in the 642 field of the series authority record and the 830 field of the bibliographic record. If the numbering, or any level of it, appears without a caption, supply a suitable English designation for use in the Enumeration box of the item record and on the volume.
   • If all the items in the shelflist use an English caption rather than the vernacular caption appearing in the 642 field, continue to use the English designation.
   • If there is no approved RDA abbreviation for a caption, and it will not fit on the spine label, use a suitable English caption.
   • In a multi-volume work within a series classed, the Call Number should include either a continuous span of numbers (EXAMPLE: BX3301 A53 v.19-20) or else the individual numbers within the series (EXAMPLE: BR60 C813 v.2, 15, 17, 34)

     If the numbers are too many to fit easily into the space provided in the Call Number box, a cataloger may use: BR60 C813 v.2, etc. 

   • If only one volume of a multi-volume work within a series classed is being cataloged, the caption appearing in theCall Numberbox is not repeated in the Enumeration of the item record. However, if more than one volume is being cataloged, and thus more than one number is recorded in the Call Number, record the number of the individual piece in the Enumeration of each item record. (EXAMPLE: The Call Number reads BX3301 A53 v.19-20. There will be 2 item records with Enumerations for v.19 and v.20)

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