Page History

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Unit: Cataloging

Date last updated:04 18 Mar 20242025 

Date of next review: January 20252026

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Standard convention for Accession type call numbers:

     Videocassettes:       Use Video

             NB: As of July 2014, all VHS tapes housed in the former Olin Media Center, and many of the unit libraries VHS collections, were moved to the Annex.  See the section for each library for more detailed information.

DVDs: As a theft protection measure, Physical Processing staff will write the call number on the disk label in indelible ink, when space permits.  

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General notes

Placement of barcodes

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1. Location:  afr (for DVDs) or afr,anx for videocassettes
2. Call number:  Accession number: Use CLAMSS to assign the accession number. See instructions  
               afr  Video 25 afr  Videodisc 1

3. Anchor
   africanaspec africanaspec

   Barcoding:   DVDs: Place barcode on inside cover of the DVD container in upper right corner, just above videodisc tray.  Videocassettes: Place barcode on right corner of cassette, just above window of the tape.
4. Physical Processing:  Annotate location flyer with accession number and brief title and send items to LTS Physical Processing.

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• • Location:  Videocassettes: vet     

  • Videodiscs: vet,res  

  • Call number:  LC-type
  • Call number suffix (Videocassettes): Audio-visual

    Videodiscs: Call number prefix: Disk

  • Barcoding:  see   general notes    
  • Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing.  

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• Location:  fine (for DVDs) or fine,anx (for videocassettes)
• Call number:  Accession number (e.g. for videocassettes: fine / Video 105). Use CLAMSS to assign the accession number. See instructions    
• Barcoding: see   general notes
• Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing.

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1. Location:  ech,av ; sasa,av ; was,av
2. Call number: Accession number: Use CLAMSS to assign the accession number. See instructions. For videodiscs only, accession number will be followed by language/area code : (SEA), (SA), (CHI), (JPN), or (KOR).For example, ech,av Video 105 (SEA) ; was,av Videodisc 700 (CHI)
3. Holdings note: Shelved in Uris Library Dean Room.                 
4. Barcoding:  See general notes  ;  See also   special instructions  
5. Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing
6. Accompanying materials: Whether book accompanies videocassette or DVD or videocassette or DVD accompanies book, they should be handled the same as items for Uris, using the appropriate accession number/call number and location (ECH, SASA, WAS). See Uris Dean Room  section, being careful to scroll to the section that fits your situation.

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1. Location:  mus,av
2. Call number: Accession number: Use CLAMSS to assign the accession number. See instructions .  Exception:

   Anchor
   musicexcept musicexcept

   Do not use CLAMSS for Blu-ray discs. Music Library staff will assign accession number.    mus,av  Videotape 1000 mus,av  DVD1000
3. Barcoding: DO NOT BARCODE. Music Library staff will create item records, barcode, and note piece count.  
4. Physical Processing: Put disc or cassette in separate case. Note the call no. and Holdings hrid on location flyer or scrap card and send items to Music Library for physical processing. DO NOT TATTLE TAPE. DO NOT ADD CALL NUMBER LABEL. All call number and property marking will be done at the Music Library.

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• • • Location (create separate holding records):  mus for main item mus,av for DVD/videocassette
    • Call number: LC-type for main item Accession number for video
    • Holdings note (on main item): Accompanying DVD/videocassette shelved in A/V Collection. On video recording:  Accompanying text shelved in stacks
    • Barcoding: Barcode main item only. DO NOT BARCODE DVD/videocassette
    • Physical Processing: Make call number label for text only. Music Library staff will handle physical processing of DVD/videocassette.                 

Music Library: Videos with accompanying printed material

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• Location:  olin,anx         
• Call number: LC-type
• Holdings details:
  
  • Holdings statement: text
  • Holdings statement for supplements: 1 videocassette
• Barcoding: Barcode both items as they will be shelved separately at the Annex.
• Physical Processing: Send items (rubber-banded together) to LTS Physical Processing. Call number labels will need to be made for each physical piece                  

Anchor
olin olin

L. Uris Library Dean Room           

DVDs with or without accompanying material (if that material can fit in container):        

1. Location:  uris              

2. Call number: Accession number for both items, using appropriate term for accompanying printed material. Use CLAMSS to assign the accession number. See   instructions   

 uris,anx call number: Video 25

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• Holdings statement:   2 videodiscs
• Holdings statement for supplements:   1 booklet
  
  Added copies: Some Holdings show olin,av or the location for earlier copy(ies). When processing a subsequent copy, use Uris location and add c.2 (or c.3, 4, as appropriate).                                        

 5 . Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing.