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If you need a top container deleted, contact one of the staff above by emailing the direct link to the top container in ASpace.
Important notes
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- If this is part of a deaccession and if you haven’t already done so, please follow the deaccession instructions first.[Add link to deaccession instructions page]
- Top containers could be entire boxes, mapcase folders, single manuscript folder, individual objects or anything that a patron can request through the catalog.
- There is an order of operations that must be followed. Do not invert this order.
- There are two separate workflows when deleting top containers – Aspace and FOLIO
Useful concepts:
- AOs are the solid components in ASpace, top containers are attached to them to describe the physical collocation of AOs in a top container
- AO=Archival Object; TC= Top Container
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Top containers might need to be deleted due to a deaccession, consolidation during processing or general reprocessing, or due to a top container created by mistake.
ASpace – complete before the FOLIO component
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Consolidating workflow
Follow this workflow when consolidating top containers but Archival Objects remain / are relocated within collection
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FOLIO – complete after the ASpace component
- Make sure you select the “Inventory” “Inventory” tab at the top
- Top containers in FOLIO are called “items” “items” and deleting them depends on which holdings they are linked to.
- You should only delete items under the RMC holdings. DO NOT delete items under the RMC Annex holdings – you need to coordinate with the Annex to do this so they can also remove it from CaiaSoft first. FOLIO will be automatically updated.
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