*** This version of Confluence is for testing only and contains a copy of content from June 29th 2026. No changes will be preserved. ***
Scope: Steps by ATS staff and Curators in preparation of archival collections. This does not include steps required by the RMC Director.Content by Label showLabels false max 100 showSpace false cql label = "lts-ats"
...
Date last updated: 3/11/2025
Date of next review:Content by Label
...
- Curators fill out a Pre-Accession Form in Airtable. Ideally prior to a collection’s arrival in RMC or within 24 hours after arrival. If the material is onsite and in the arrival log, the pre-accession record should be properly linked to it.
- Materials arrive in RMC and located at the Intake Room, or another pre-arranged location (if collection is too large for the room). ATS staff assigns an Arrival Number in the AirTable Arrival Log.
- All boxes are labeled with this unique number, and a box number as part of total shipment (eg. 1 of 4)
- An automated email notifies curators of the receipt.
- Curators conduct a basic survey of the collection material. If everything looks good, they add a “checked by curator” slip on the boxes, or handle any issues with the shipment as needed (Missing items from purchases, conservation concerns etc.)
- Box locations are tracked in AirTable, and must changed as the boxes are moved. After accessioning, this location becomes obsolete and boxes are tracked through ArchivesSpace.
- Collection is accessioned in ASpace
...