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Item Record
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Anchor A A
Bibliographic Record (in OCLC)
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Leader
Type of record: t Bibliographic Level: m
008 field
DtSt (Date status): s for single date, m for a range of dates (beginning date goes in Date 1, ending date in Date 2), or q for a questionable date (with the beginning date of the probable date range in Date 1, and the end date of the probable date range in Date 2).
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Overall, follow the procedure for cataloging a single manuscript, LTS Procedure 107. Below is the information that is specific to bound manuscripts.
300 field: physical description
If the pages are unnumbered, it's usually sufficient to describe the extent of the item as "1 volume" (or "(number) volumes" for a multivol). Do not abbreviate; spell out "volume," "pages," etc. It's helpful to also give the extent in terms of the number of leaves or pages, if they are numbered. If the pages are not numbered, you may give either an exact or an approximate total number of leaves or pages. If the text of the manuscript ends before the last numbered page, give the number of the last numbered page in the 300 field and make a 500 note about the blank pages at the end (e.g. "Pages 50-75 are blank").
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300 6 volumes : $b illustrations, portraits ; $c 25 x 18 cm
6xx fields: Subject headings
Use LC subject headings as usual. Remember to hit the F11 function key in OCLC to control the subject headings and subdivisions (that is, to link them to their respective authority records).
655 _7 field: Form/genre or other thesaurus terms
Form/genre terms for manuscripts can be drawn from the Art & Architecture Thesaurus, or (less commonly) from RBMS Controlled Vocabulary, or Library of Congress Genre/Form Terms (LCGFT). We used to subdivide RBMS terms by country and century (or by country and decade for common 20th-century works such as novels), but in keeping with RBMS current practice, we no longer do.
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Example:
655 _7 Clasps. $2 rbmscv
7xx fields: additional access points
Make additional access points for co-creators of the manuscript, or other contributors such as editors, translators, copyists, etc. If the volume is a letterbook, for example, trace the compiler of the letterbook as the creator in a 100 field, and the predominant correspondents in 700 fields.
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Note that you need not add $5 NIC at the end of these 7xx fields to show that they are specific to Cornell's copy, as you would do for books. The manuscript is unique; there are no other copies.
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Anchor B B
Holdings Record (in FOLIO)
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Once you've imported the OCLC record into FOLIO and edited the instance record, click on Add holdings to create a holdings record.
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Use the Note type Source of acquisition for a gift note; for most other notes, use Note type Note. If you are creating a holdings record for the 2nd or subsequent title in a volume of bound-withs, use Bound with item data as the Note type for the note containing the volume's barcode number.
Item Record (in FOLIO)
Enter the same information for a bound manuscript as you would for a book, including Material type: Book (because physically it's a volume).