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1. Display Instance record. Verify that record matches the resource. 
   
2. If the resource is a serial, check for and report an open purchase order or subscription before proceeding. See Additional Steps: Special Cases below
3. For single-part monographs and complete multi-part sets:  
   1. SUPPRESS the Instance. 
   2. Click Actions→Edit Instance, and in the Administrative Data section,
      • Check the "Suppress from Discovery" box
      • Check the "Staff Suppress" box: 
        • • • • 
   3. NOTE: For partial withdrawals of multi-part sets & serials, DO NOT suppress the Instance (or else the parts remaining in the collection will not be discoverable), but proceed to step 4.  
   Add an Administrative note with the proper coding for the withdrawal, using the format date:yyyymmdd ttype:w userid:[netid] ploc:lts (see example 1 below)   

II. Holdings record

1.  Display the appropriate Holdings record for the piece in hand:
   1. For single-part monographs being withdrawn, check the box to SUPPRESS FROM DISCOVERY.    
      1. For Multi-part monographs and serials, suppress the Holdings ONLY if withdrawing all of the pieces.  Do NOT to suppress the Instance or Holdings records if any volumes will still be held in the collection.
      1. NOTE: The
   NOTE: The
   2. 1. macro for the withdrawal code is ,,w (comma comma w). If you don't have this macro, contact the DBQ Supervisor or LTS Macro coordinator.
For multi-volumes/multipart items (partial or complete): If you withdraw more than one piece from an
2. 1. 1. For single-part monographs, or when withdrawing only 1 item from a set, add an Administrative note with the proper coding for the withdrawal, using the format date:yyyymmdd ttype:w userid:[netid] ploc:lts pcs:1 (see example 1 below).   

   2. For multi-volumes/multipart items : If you withdraw more than one piece from an Instance/Holdings, including supplements or indexes,

add

3. 1. change the number at the end of the code (after "pcs:") to the

end of the withdrawal code, followed by the 

4. 1.  number of

pieces

5. 1. items being withdrawn. (see example 2 below)

      Examples of withdrawal codes in the

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1. 1. Holdings Administrative Note: 

      1,

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1. 1. Single-part monographs

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1. 1. , and single pieces withdrawn from multi-vol. titles:

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1. 1. Image Added

      2.

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1. 1. When withdrawing multiple parts of a multivol. or serial

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1. 1. . (This example shows 3 items withdrawn):

      Image Modified

II. Holdings record

1. 1. In the Holdings Notes area, click the button to Add note.
      1. Select Note Type: Note, and in the Note field, enter "Withdrawn", the reason for the withdrawal in parentheses, (see examples below), and the
    Display the appropriate Holdings record for the piece in hand:
   1. For single-part monographs being withdrawn, check the box to SUPPRESS FROM DISCOVERY.    
   2. For Multi-part monographs and serials, suppress the Holdings ONLY if withdrawing all of the pieces.  Do NOT to suppress the Instance or Holdings records if any volumes will still be held in the collection.
   3. In the Holdings Notes, with Note Type: Note, enter "WITHDRAWN", and a short parenthetical note stating the reason, if available (e.g. lost, damaged, missing, deselected, duplicate, replaced by preservation photocopy, replaced by digitized copy, etc.), plus the 
      1. date and your netID. Make sure to click the "Staff only" box :

• • • Possible Examples of reasons for withdrawal:
      • Lost/Missing
      • Damaged
      • Deselected
      • Replaced by Preservation Photocopy
      • Deselected

      d. When withdrawing only certain parts of a multipart monograph or serial, add specific information in the above Holdings note on which parts are being withdrawn, and why.

• • • "v.2 and v.6 withdrawn (damaged) 01/02/03 abc" 
    • "vols 1-20 withdrawn (deselected) 6/1/21 pca12 

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e.  If the part(s) being withdrawn is accompanying material that is included in the bibliographic description for the title (e.g. supplements, CDs, or maps in a pocket), specify this info in the above Holdings Note:   

• • • Example:  "Vol. 3 and accompanying maps WITHDRAWN (MISSING) 9/3/21 bmt1"
      

     4 2.  If you are withdrawing only certain parts or supplements from the Holdings, Edit the appropriate Holdings Statement(s) to reflect ONLY those parts that are retained.  If you are withdrawing all parts of a multipart set or serial, leave the Holdings Statement information as is.

     6 3.  Save the Holdings record.

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     1.  If you have the physical pieces in hand, stamp them "Withdrawn From CUL".  Cornell University Library". If you don't have a stamp of this type, contact the DBQ supervisor.  

• • For books, the stamp can go on the inside front or back cover, title page, verso, or some combination of the above.

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