Page History

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Unit: Cataloging

Date last updated: 9/6/2023 04 Mar 2024 

Date of next review: January 20242025

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Standard convention for Accession type call numbers:

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africana africana

A. Africana Library

1. Location:  afr (for DVDs) or afr,anx for videocassettes
2. Call number:  Accession number: Use CLAMSS to assign the accession number. See instructions  
               afr  Video 25 afr  Videodisc 1

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   africanaspec africanaspec

   Barcoding:   DVDs: Place barcode on inside cover of the DVD container in upper right corner, just above videodisc tray.  Videocassettes: Place barcode on right corner of cassette, just above window of the tape.
4. Physical Processing:  Annotate location flyer with accession number and brief title and send items to LTS Physical Processing.

Africana Library: Accompanying VHS & DVDs

If manageable, DVD may be housed in pocket of hardcover text with appropriate Holding statements; otherwise:

• Location (create separate holding records):   afr for main item ;  afr for videodisc
• Call number:  LC-type for main item Accession number for video
• Holdings note:  on main item: Request accompanying video at Circulation Desk ; on video:  Accompanying text shelved in stacks   
• Barcoding:  use single barcode on each piece if shelved separately; otherwise, use appropriate piece count.   See also   special instructions  
• Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Be sure to pencil the call number on the main text.

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afraccmat afraccmat

Africana Library:  Video recordings with accompanying printed material

• Location:  afr
• Call number:  Accession number for both items, using appropriate term for accompanying printed material. Use CLAMSS to assign the accession number. See instructions  
• Barcoding:  use single barcode on each piece 
•     See also special instructions  
• Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Be sure to pencil the call number on the printed text.

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annex annex

B. Annex  

1. Location:  ---,anx
2. Call number:  LC-type, or Accession number (using CLAMSS).

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   special special

   Special Holdings instructions when processing a storage master: Suppress Holdings record from public display, add Holdings note:  Storage Master--Not for public use
4. Barcoding:   See     general notes . See container instructions above for the   Annex . 
5. Physical Processing:  Use CLAMSS to assign the accession number. See instructions .  Annotate location flyer with call number and brief title and send items to LTS Physical Processing.
6. Accompanying DVDs: Any accompanying DVDs designated for any Annex location will be stored separately in a jewel case with its own item record.

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math math

C.   Math and Vet    

1. Location: math
2. Call number:  Use CLAMSS to assign the accession number. See instructions    
3. Holdings notes: No note necessary for Math.   
4. Barcoding: see      general  notes      
5. Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Pencil the call number on the cassette label and on a press-apply label on the container.  

   Math Library: Accompanying videos  

   • Location (create separate holdings records):  math (for text) math (for video)
   • Call number:  LC-type for text  ;   Accession for video
   •  Holdings note (for text): Accompanying video (accession #) available at Circulation Desk
   • Barcoding:    see   general notes  
   • Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Be sure to pencil the call number in main text.  

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vet vet

Veterinary Library  

• • Location:  Videocassettes: vet     

  • Videodiscs: vet,res  

  • Call number:  LC-type
  • Call number suffix (Videocassettes): Audio-visual

    Videodiscs: Call number prefix: Disk

  • Barcoding:  see   general notes    
  • Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing.  

Veterinary Library: Accompanying videos/DVDs

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1. Location:  rmc,icer
2. Call number:  LC-type
3. Barcoding:  Do not barcode   
4.  Physical Processing:  Items will be housed in Rare and will not circulate. They need no physical processing. Send directly to Rare.

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1. Location:  hote (for DVDs) or hote,anx (for videocassettes)
                    ilr (for DVDs) or ilr,anx (for videocassettes)
                    jgsm (for DVDs) or jgsm,anx (for videocassettes)
2. Call number:  LC-type  
   Holdings note (Videos and DVDs):   Request at Main Circulation Desk.
    
3. Barcoding:  see   general notes
4. Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing.

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mann mann

I. Mann Library (including items for Entomology and Ornithology Libraries)    

1. Location:  mann ; orni
2. Call number:  LC-type
3. Holdings note for accompanying materials: No special location notes; items will be shelved in book stacks
4. Barcoding:   see   general notes  
5. Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing.
6. Accompanying materials: If items can be handled in one physical unit, use appropriate piece count and Holdings statement, accompanied by Holdings notes as needed. Otherwise barcode each piece, using appropriate Holdings statements.

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DVDs with or without accompanying material (if that material can fit in container):     

1. Location:  uris        

2. Call number: Accession number for both items, using appropriate term for accompanying printed material. Use CLAMSS to assign the accession number. See   instructions   

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• Holdings statement:   2 videodiscs
• Holdings statement for supplements:   1 booklet
  
  Added copies: Some Holdings show olin,av or the location for earlier copy(ies). When processing a subsequent copy, use Uris location and add c.2 (or c.3, 4, as appropriate).                       

 5 . Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing.

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