Page History

...

Unit: Acquisitions Ordering

Date last updated: 02/0521/20202023

Date of next review: February 20222024

...

Qualification for Special Orders

Placing Special Orders

Receiving Orders

...

...

A.  Qualification for Special Orders  Special order materials may be a single monograph or groups of items such as foreign language videos or unique area or literature collections. These items typically: 

1.  Have very limited availability and are from a unique source
2.  Are those whose information is hard to be reproduced if they are not input into Voyager FOLIO immediately
3.  Are difficult to input without having the piece in-hand. E.g., the item is in a foreign language that none of the staff understands, or, there is limited/sketchy bibliographic information available
4.  Need a record in Voyager FOLIO to facilitate the ordering and receiving activities, such as pre-payment

AnchorBBB. Placing Special Orders

1.  Create a preliminary level BIB record (encoding level = 5) for the item/items with a 245 and a 246 field.

...

• quote the purchase order number on the invoice
• clearly mark the package with: "SPECIAL ORDER" on the shipping label

AnchorCCC.  Receiving Special Orders

...

1.  Receive the items following the receiving guidelines for more traditional orders.
2.  Pay the invoice following the payment guidelines for more traditional orders.
3.  Use the existing record to process the item if possible and unsuppress it, updating it as appropriate. Dispose of original order request or return to the selector if so requested.