*** This version of Confluence is for testing only and contains a copy of content from June 29th 2026. No changes will be preserved. ***
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Unit: Acquisitions
Date last reviewed: 0203/1115/20202021
Date of next review: February 20212022
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Locate the bibliographic record for the Electronic edition electronic version in the database, if available, and upon verifying the accuracy of the content, create two additional Holdings holdings records for the record: 1 for the archival, and 1 for the circulating copy.
For theses which lack a record for the electronic version in the database, create a new bibliographic record for it, and add the appropriate Holdings holdings fields as stated above (i.e., create two holdings records for the record: 1 for the archival, and 1 for the circulating copy). This will apply primarily to Bachelor's thesis, though there are other examples.
Create a new bibliographic record as well as two holdings records in the local database, one for the archival copy and one for the circulating copy.
Select cutter for both archival and circulating copies. Write appropriate call numbers with correct library location in each copy.
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Due to how the thesis metadata from ProQuest is processed, the electronic bibliographic records may need some minor editing prior to the creation and attachment of the holdings record representing the circulating library print copy. The editing of bibliographic records is sporadic and inconsistent ... meaning the editing of one bibliographic record may not be the same as the next. However, the types of edits seem to be relatively consistent. The majority of edits consist of punctuation, proper usage of upper and lower case lettering, illustrations or no illustrations, adding the appropriate URI for the thesis advisor and implementing the correct 948 stat code for LTS to represent the addition of the newly created holdings record.
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Edit electronic bibliographic record for any obvious cataloging errors. Add appropriate 948 to bib record for added location. Then create new holding for circulating location.
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Doctor of Musical Arts -- D.M.A. (**NOTE: All D.M.A. theses are sent to Music Library fro for processing)
Doctor of the Science of Law -- J.S.D.
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Call numbers for project reports begin with "Project" instead of "Thesis", followed by the call number assigned for each discipline in the Cornell Thesis Distribution List. A decimal ?".12? " is added to this call number to differentiate project reports from theses and is followed by the year of conferral, and the book cutter:
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Cornell degrees are conferred three times a year: January, May, and August. Most students submit theses electronically to the Graduate school, and upon conferral of the students’ degrees, the Graduate school posts the “Advanced Degrees Conferred” list online, showing the students’ names, thesis titles, and fields of study. The Graduate School also sends electronic versions of non-embargoed theses to Proquest, and to two separate recipients of the Library: staff of the LTS Batch-Processing unit, and of the Library Print Center. The Batch-Processing staff submit the theses to e-Commons, and link them to newly-created MARC records in the Library catalog. At the same time, the Print Center makes 2 hard copies of each thesis (one circulating, one archival), which are sent to the bindery. Upon their return (usually within 2-4 weeks), the hard copies are processed by LTS staff for the collection. Some of the bound Masters theses go to their respective schools before coming back to LTS, including Masters of Architecture, Masters of Science in Architecture, Master of Landscape Planning, and Masters of Regional Planning. Since the electronic copies precede the paper copies in the database in most cases (both for Masters and Doctoral theses), new MFHDs are added to the existing Electronic Resource electronic resource records. In a few cases, however, paper copies will be the only ones available to patrons.
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When the LTS thesis liaison, (Peter DelaCuadra), is contacted by a patron or notified by Reference department staff that a patron wishes to see a thesis before it has been processed, ask for patron's contact information (name, phone/e-mail) so that you can provide information on the availability of the thesis. Check the latest list of Advanced Degrees Conferred for the author. If the author does not appear on the list, the degree has not yet been conferred, (meaning LTS may not yet have print copy on hand). If the author appears on the list, and we have the particular thesis awaiting processing, double check to see if the electronic copy does not have an EMBARGO, as the type of EMBARGO may effect circulation, (see note below). If the print copy thesis does not have a restricted EMBARGO, inform the patron and/or Reference staff of the situation and that the thesis can be provided for a viewing. Once Reference and the patron have agreed on the viewing arrangements, the LTS thesis liason liaison will take the unprocessed thesis to the security desk of the Rare Books and Manuscripts Division in 2B Kroch Library, where the patron can view it in the secure reading room. Standard viewing time frame is two weeks from date of request. Patron does have the option of requesting additional time. When the time frame has expired for the viewing period, the LTS thesis liaison will go to RMC and retrieve the thesis and return to LTS cataloging for further processing.
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NOTE: When there is an EMBARGO on the electronic copy of a thesis at in eCommons, and the print copy is not on listed on the EMBARGO list of the corresponding conferral date, the type of EMBARGO on the electronic copy will need to be verified. If the type of EMBARGO on the electronic copy is a Patent Hold, then the print copy is treated with the same EMBARGO and will NOT be processed and circulated. If the EMBARGO is any other type of hold, the print copy is able will to be processed and circulated.Anchor C5 C5
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