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Please note that this procedure has been revised extensively as of May 2018, therefore previous references to the procedure may no longer apply.
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These are the three cases in which DCAPS initiates a Batch process
1. Creation of eBIBs to provide access point for digitized assets
Participants: user-0b855, Batch staff
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- DCAPS emails user-0b855 a spreadsheet of BIBs and URLs
- user-0b855 passes along to appropriate Batch Processing representative
- Batch processing creates eBIBs and notifies user-0b855 when they are complete
2. Identification in the catalog to individual items that have been digitized
Participants: DCAPS Project Manager, user-0b855, Batch representative
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- DCAPS emails spreadsheet of BIBs to user-0b855 to hand over to Batch representative
- Batch places 899 code (INSERT CODE HERE) on the BIB records with a subfield $d for date
- Batch notifies user-0b855 which 899 code was used
3. Identification in the catalog of items that belong to a digital collection
Participants: DCAPS Project Manager, user-0b855, Batch representative
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- DCAPS emails spreadsheet of BIBs to user-0b855 to hand over to Batch representative
- Batch places an 899 code on the records
- see LTS Procedure xxx for the creation of 899 codes (does not yet exist, should include up-to-date list of 899 codes with a way for DCAPS to access the list)
- Batch notifies user-0b855 which 899 code was used
PostScript: Linking the Digital Asset Bib Record to the Physical/Analog Asset Bib Record
When deriving digital asset Catalog records from physical or analog asset Catalog records, we want to indicate the derivative relationship between the two resources.
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