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These are the three cases in which DCAPS initiates a Batch process
1.
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BIBs need eBIBs
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Participants: user-0b855, Batch staff
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- DCAPS hands user-0b855 a spreadsheet of BIBs and URLs
- user-0b855 passes along to appropriate Batch Processing representative
- Batch processing creates eBibs eBIBs and notifies user-0b855 when they are complete
2. Digitized items need 899 code
Participants: DCAPS Project Manager, user-0b855, Batch representative
ScenarioScenarios:
- DCAPS has digitized items and would like the catalog record to note that these items have been digitized
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- (single items)
- DCAPS has a group of records that belong to a single digital collection and would like the catalog records to note that they belong to that collection
- if the representation of these items exists somewhere as a collection (i.e. finding aid, catalog record, etc.), option 2 will be the likely scenario
Input: spreadsheet of BIBs and the date that the items were digitized
Output: BIBs get 899 code
- DCAPS hands spreadsheet of BIBs to user-0b855 to hand over to Batch representative
- Batch places an 899 code on the records with a subfield $d for date
- In the case of Scenario 1, code xxxx will be used
- In the case of Scenario 2, see LTS Procedure xxx for the creation of 899 codes (does not yet exist)
- Batch notifies user-0b855 which 899 code was used
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