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Scope: The aim of this procedure is to outline the steps that should be taken to ensure that a PC is ready when a new LTS Olin staff member is hired.
Contact: Gary Branch, LTS NetAdmin Coordinator Batch Processing
Date last updated: 06/06/2017
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Computer use and network privileges are governed by higher Cornell University procedures.Prepared by: LTS Network Administrator Working Group. If you have any questions or suggestions about this document, please contact us. The current members are:
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SUPERVISOR CHECKLIST
After A New Employee Has Been Hired
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_____ b. Voyager Operator ID Send a message to the Voyager Security Committee VoySec-l@cornell.edu to get a Voyager Operator ID and password for the new employee. Give the employee's name, Cornell NetID, employment status (full or part-time staff, or student employee) and, if known, the appropriate profile needed for each of the modules. Also, please refer to the list of profile descriptions at http://lts.library.cornell.edu/lts/pp/vg/cv/catproftab to help identify the appropriate level of activity. If the specific profile is not known, identify a staff member with similar duties in the same unit or elsewhere on campus. Sometimes, especially when a comparable position does not exist, it will be necessary for a member of the security committee to discuss details of the profile assignment directly with the supervisor. A member of the security committee should respond to a supervisor's request within 24 hours, Monday through Friday. Usually, new operator IDs and passwords will not be sent to the supervisor via email, but she or he will be contacted directl
_______c.Supervisor will contact the LTS Netadmin Coordinator Batch Processing Supervisor or Desktop Services if employee needs access to any restricted folders on the LTS Share space.
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_____ As needed or desired explore opportunities for training. Below are suggestions for possible areas where additional training may be desired.
_____ Voyager training using Acquisition, Catalog, Circulation, and Reporter modules, etc.
_____ MS Access
_____ Introduction to Windows
_____ Outlook
_____ MS Word
_____ MS Excel
_____ other
Library Learning Opportunities:
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_____Determine which electronic mailing lists are suitable for this employee. This is only a partial list and not meant to be all encompassing or limiting. Additional LTS mailing lists can be found in the LTS Listservs document.
_____ TSVOYAGE-L (mandatory for all Voyager client users)
_____ CATALOGERS-L (optional)
_____ LTS-L (mandatory)
_____ CU-LIB (mandatory)
_____ SCHOOL-CLOSING-L (optional)
_____ CUL-COMMUNITY-L (optional) _____ ____________ _____ ____________
- _____ Show them how to subscribe to and post messages to the lists. Have them use their own e-mail accounts.
- _____ Help the new person log on to their workstation using their netid and initial password. _____ Explain that this user name and password will allow them to log on to any machine in the LTS Olin domain. _____ Remind them to check the user name when logging on in case someone else has logged on to their computer. (Refer to 6.)
- _____ Help the new person log on to Voyager Acquisitions and Cataloging.
- _____ Show them how to set their Voyager Net ID for statistics gathering using the Macro Express ",,net" activation key.
- _____ Explain that they will need to set the Voyager Net ID when they work at a different PC.
- _____ Explain that they will need to sign on as a "student" when they work at a different PC, when using Voyager, they must do the ,,net to change to their netid for statistic purposes.
- _____ Show them how to use Macro Express and explain to them the role of the Macro Express Team.
- _____ Show them how to enter statistic codes.
- _____ Show them LTS Procedure 26: Recording Statistics
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