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Unit: Monographs Receiving
Date last reviewedupdated: 03/0108/1718
Date of next review: March 20182019
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Retrieving the EDI invoice
Receiving linked (pending) line items
Receiving unlinked line items
Completing the invoice
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Retrieving the EDI invoiceAnchor A A
Search for the EDI invoice by invoice number and verify that the following information is correct:
- Invoice number (adding any leading zeros or letters when necessary)
- Voucher number
- Bill to location is set to Endowed Accounting
- Vendor code
- Fund number for postage
Search for the EDI invoice by invoice number and verify that the following information is correct.
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Receiving linked (pending) line items Anchor B B
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- Verify that the fund code has the current fiscal year; update if necessary
- Check status of each line item. If it is not received complete, follow steps B, 2-6 above
- Compare paper invoice total with total amount in Voyager to make sure they agree
- Save and close the Voyager invoice
- Date stamp and initial vendor's paper invoice
- Place the paper invoice in the regular appropriate folder for routing to Library Finance and Budget Office.
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