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Unit: LTS Special Materials
Date last reviewed: 08 09/2906/20162017
Date of next review: August 20172018
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Note: DACS rules are intended to apply to finding aids as well as catalog records. Fields whose names are in boldface below are required in all DACS records (although the MARC tags are required only in the catalog records, not in the finding aids).
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300 Extent: spell out the words, e.g. 35 cubic feet. You can include in this field both a measurement and a count. RMC practice: To help us gather sound estimates of the amount of space our collections are taking up, always express the extent in cubic feet.
Examples:
6 $f cubic feet (15 boxes)
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506 1_ Conditions governing access: RMC will use uses this field only when access is restricted. Note that the first indicator for this field has now been defined: 0 (zero) if there aren't any restrictions, Use first indicator 1 if there are restrictions.Anchor D D
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540 Conditions governing use (required if applicable), e.g. restrictions on reproduction due to copyright (DACS 4.4.6, 4.4.8-9)Anchor F F
Note: RMC will use uses this field if there is a restriction concerning use of the collection. This field may also be used to alert patrons that they need permission to quote materials, or to specify who owns the copyright, etc.
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$a In English. $3 Early (16th-century) documents are in $b secretary Secretary hand.
600, 610, 611, 630, 650, 651, and/or 655 Access fields (subjects or form/genre) as appropriate. For more information on these, see Procedure 91, "Details on Fields Used in Manuscript Cataloging."
700, 710, 711, 730 Access fields (added entries, e.g. for contributors, correspondents, co-creators) as appropriate. For more information on these, see Procedure 91.
852 Name and address of repository. RMC will does not use this field.
Note: The absence of other fields from this list does not mean that you cannot use them in DACS. This list is meant to highlight the fields that are treated differently in DACS than in APPM.
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