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Basic Group Anchor A A
I. EDI Import (CGI08 for LTS, CGI09 for Law)Anchor A1 A1
For EDI invoices download and ftp placement in the Voyager\EDI\Incoming folder for the Acquisitions client to load. After selecting the button for either Law or LTS, the specific job selected will connect to the vendor’s ftp server’s invoice folder and allow automatic placement of the file into the production server. For all of the below, In LS Tools under "EDI Import (LTS or LAW)/[vendor name]."
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Section for tools used in the editing and manipulation of .mrc record files.
a. ENACT BulkImport (CGI15): Takes a MARC file that has been queued for bulk import and loads the file into Voyager.
b. Modify .MRC (CGI12): Add, modify, or delete fields in a set of MARC records. Certain common additions are available under the “Special” button.
c. Remove Carriage Returns (CGI19): Can check for or remove carriage returns in MARC, harvest jobs, modification jobs, or non-MARC output lists.
d. View .LIST (CGI18): Can examine a list of bib or holdings ids.
e. View MARC Records (CGI17): Can reorder MARC fields in a file based on rules from cataloging, display a MARC file in the browser, or convert a MARC file to MARCxml.
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Loads electronic record sets supplied by vendor. Modifies the records per script prior to the load.
a. Alexander Street Press (Not in LSTools): Vendor record load, run from a .pl script in the input/vendor records/Alex Street folder. Files are downloaded from the vendor website.
b. Bach (Not in LSTools): Vendor record load, run from a "mod job" in staff member's LS Tools folder.
c. BNA e-Journals (Not in LSTools): Vendor record load, run from a "mod job" in staff member's LS Tools folder. Both new and updated records are downloaded from the vendor's website.
d. Books 24x7 (Not in LSTools): Vendor record load, run from a "mod job" in staff member's LS Tools folder. Records are retrieved via FTP.
e. Columbia International Affairs Online (CIAO) e-Books: Harvests Voyager records for Columbia International Affairs Online and compares to file of OCLC records for the resource. Discards those without a valid link to the CIAO resource and duplicates in Voyager to prepare a file for loading.f. Coutts MyiLibrary: Loads ebook records from Coutts MyiLibrary. Coutts MyiLibrary (VEL09): Loads ebook records from Coutts MyiLibrary. Records are retrieved via FTP.
gf. Early Arabic Books (Not in LSTools): Vendor load of ebooks. Files are received via email.
ig. ElgarOnline (VEL10): Vendor load of law e-book records for ElgarOnline records. Files are received via email.
jh. e-Thesis (Not in LSTools): This manual load takes metadata from both the grad school offices and from e-Commons to create .mrc records for the electronic versions of theses written by Cornell students. Records are delivered via email from the grad school office.
ki. HeinOnline Legal Classics Library AND HeinOnline World Trials Collection (VEL04): Takes a file of Hein package records, compares those in Voyager, retaining all links to other Hein packages while adding appropriate 899 codes.
lj. Henry Stewart Talks (Not in LSTools): Vendor record load, run from a .pl script in the Batch_Processing/Scripts folder. Email is sent to staff to announce availability of new records, then files are downloaded from the vendor website.
mk. Kanopy (Not in LSTools): Vendor record load for streaming videos, run from a .pl script in the Batch_Processing/Scripts folder.
nl. Lexis Record Load (VEL08): Prepares a file of Lexis e-resources. Job is similar to the HeinOnline Load.
om. Lexis-Nexis Law Overdrive (VEL05): Vendor load of e-book records. Records are sent via email to Law Technical Services, where this script is run and records are loaded.
pn. Memso e-Books (Not in LSTools): Vendor load of e-book records. Records are received quarterly via email.
qo. Morgan Claypool (Not in LSTools): Vendor load of e-book records. Files are downloaded from the vendor website.
rp. National Film Board of Canada (Not in LSTools): Vendor load of streaming video records, run manually by Batch Processing staff.
sq. Naxos (Not in LSTools): Vendor load of e-book records. Files are downloaded from the vendor website.
tr. NBER (Not in LSTools): Vendor load of e-book records. Records are imported from the NBER website. Run as needed.
us. NPAC-LC JakartaJakarta (Not in LSTools): Vendor load of e-book records, uses .pl script to extract LCCNs from Jakarta and batch search Voyager for missing records, edit and load into Voyager.
vt. OverDrive E-Books and Audio Books (Not in LSTools): Vendor load of both e-book and audiobook records, uses .pl script in the Batch_Processing/Scripts folder. Email is sent to staff to announce availability of new records, then files are downloaded from the vendor website.
wu. PLI Discover Plus (VEL14 and VEL15): Vendor load of e-book records for PLI Discover Plus Brev and PLI Discover Plus Treatise records. Files are received via email.
xv. RAND E-books (Not in LSTools): Vendor load of e-book records for RAND.
yw. Westlaw Record Load (VEL07): Prepares a file of Westlaw e-resources. Job is similar to the HeinOnline load.
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Acquisitions bulk import of vendor supplied MARC records with or without purchase order creation via embedded order data. Selection of this button in LS Tools gives a choice of various pre-scripted jobs connecting to a folder on the vendor’s website or locally on a server.
a. AuxAmateurs Approvals (Not in LSTools): Choose from AuxAmateurs FineArts Print, AuxAmateurs ILR Print, or AuxAmateurs Olin Print. Loads print records from vendor AuxAmateurs that were retrieved via FTP.
b. Berenguer Approvals (VPR01): Similar to Yankee as it connects to our libfiles server, but it this case loads a vendor supplied preliminary record. Files are received via email attachment.
c. Casalini ApprovalsApprovals (VPR02): Loads print records from Casalini, which were retrieved via FTP.
d. Chinese Approvals (Not in LSTools): This is a two-step task. We receive a file of MARC records for Chinese blanket order books that is loaded as "On Order" while the books are in shipment. We then reload the file on arrival, creating a second holdings record. We batch delete the original holdings and do editing as appropriate for Oversize, accompanying material, and multi-volume works.
e. Coutts PDP (VPR08): Loads patron directed print records from Coutts, which were retrieved via FTP.
f. Coutts Approval (VPR09): Extracts ISBNs from Yankee file, searches OCLC, prepares file of best available Bibs, bulk imports them into Voyager.
g. Eastview Print (VPR13): Loads acquisitions-level print records from vendor.
h. Euyloo (Not in LSTools): In this manual job, the staff member takes a tab-delimited file of data from the vendor, converts it into MARC records using MarcEdit, and loads it into Voyager.
i. Harrassowitz Full Print (VPR06): Selecting this will load full level Harrassowitz MARC records and create purchase orders. Connects directly to the Harrassowitz vendor’s server and pulls in the file (via FTP) for processing.
j. Harrassowitz Regular Print (VPR04): Same as Harrassowitz Full Print, but does not have full level records.
k. Icelandic Firm Orders (Not in LSTools): The selector for the Icelandic collection sends a .mrc file of acquisition level records to the cts-bulk email list; these records are then edited by .pl script and loaded into Voyager.
l. Korean PrintKorean Print (Not in LSTools): Vendor-supplied records processed manually by inputting staff member.
m. Leila (VPR18): Vendor-supplied records are edited using an LS Tools modification job kept in a staff member's LS Tools folder.
n. Lexicon (VPR16): Vendor print load of preliminary records. Files are received via email.
o. LC Cairo Arabic Records (VPR31): Vendor load of print records. Files are delivered via email; statistics and local fields are added and records are loaded into Voyager.
p. MIPP Print (VPR14): Loads preliminary-level vendor records.
q. PanMun (Not in LSTools): In this manual job, the staff member takes a tab-delimited file of data from the vendor, converts it into MARC records using MarcEdit, and loads it into Voyager.
r. Serbica (VPR17): Vendor print load of preliminary records. Files are received via email.
s. SofiaBooks Print (VPR15): Loads preliminary print ordering records from the vendor. Records are received via email attachment.
t. Vietnamese Print (Not in LSTools): In this manual job, the staff member takes a tab-delimited file of data from the vendor, converts it into MARC records using MarcEdit, and loads it into Voyager.
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I. Extract Records from a List of ID Numbers (CGI13)Anchor B1 B1
Take a set of bib or holdings ids, either generated by a harvest or other means, and extract the associated MARC records.
II. Harvest Voyager Records (CGI11)Anchor B2 B2
Develop queries for the extraction of bibs or holdings based on specific field criteria.
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Specialized loads that require additional expertise on the part of the staff member to run.
a. Authorities Names Load (MSC04): Loads vendor-supplied name authority records into Voyager. (Global Headings job(s) are also part of this process)
b. Authorities Subjects Load (MCS03): Loads vendor-supplied subject authority records into Voyager. (Global Headings job(s) are also part of this process)
c. Marcadia BatchMatch*: Takes less-than-full bibs and sends to OCLC for automated matching with full records, retrieves, bulk imports them into Voyager. First part of process: In LS Tools under "Reports and Extracts/OCLC Batch Records Export." Creates extract that is to be sent to OCLC. Then the BatchMatch script loads the resulting recordsThen the BatchMatch script loads the resulting records. *Batchmatch Monthly by Date Range is a cron (CRN38); Batchmatch by bib id range can be run at any time via Privileged Procedure (PR338).
d. Marcive (MSC02): Loads Federal Government e-resource records. Creates files of new and existing Marcive records for loading.
e. PDC Building Plans at the Annex (Not in LSTools): Each month Cornell's Planning, Design and Construction Department sends us an email with a spreadsheet of barcodes for design plans that are headed to the Library Annex. We use a script to add item records to suppressed records for each barcode with a roll number in the enumeration. Those plans are then sent to the Annex for processing.
f. Skillsoft Books 24x7 Videos (MSC08): Load of vendor records for e-videos. Records for this job are retrieved via the vendor's FTP site.
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a. Add Donor Names to 902$a (PR326): Checks fund code in Bib against fund code table, adds name of donor(s) to 902 field.
b. Add Donor Plate Links (Not in LSTools): Monthly extract of approved invoice line items paid for on endowed gift funds. The fund is linked to a specific donor book plate which has been placed on the web. A link to that plate is placed in the holdings as an 856 field. This job is run from a .pl script.
c. Bib Flip 490 to 830 Records (PR321): Adds 830 series field to records with only a 490 field for search ability in Voyager.
d. Enhance Level 3 Encoding Records (PR324): Finds lvl3 records in Voyager, uses ISBN to search OCLC for a better record, merges found record with Voyager record to improve encoding level.
e. Enhance Voyager Records with Vernacular Characters (PR333): Using the OCLC Search API and the process described in the specification Component: OCLC Record Retrieval we will identify the best possible match to our Voyager record and copy vernacular name and title fields to our record and load back into voyager.
f. Fast Headings Update Via OCLC Spreadsheet (PR714): This script looks for Voyager records that lack fast subject headings and creates a .mrc file for export to OCLC.
g. Icelandic BIB Cleanup (Not in LSTools): This job adds a 710 "Fiske Icelandic Collection" to Icelandic records, and is run from a "modify" job in the LS Tools folder of a staff member.
h. Initial Article and Title Tag Cleanup (PR327): Looks at previous month’s cataloging for errors in indicators relating to articles in title fields.
i. Serial Solutions e-Books Combined (PR354): Prepares Serial Solutions e-book files for bulk import, prepares Serial Solutions e-book deletion file for bulk import and batch deletion.
j. Serial Solutions Journals Combined (PR344): Prepares Serial Solutions e-journal file for bulk import and a separate file for batch deletion.
k. Update Backlog Books (PR322): Finds “in process” records for desired storage code in Voyager, searches OCLC by ISBN for a better record, merges with Voyager record, and queues for loading into Voyager.
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V. Queue BulkImport (CGI34)Anchor B6 B6
Allows selection of bulk import profile to load into production or test version of Voyager.
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VI. Voyager Utilities Utilities (VOY01, VOY02, VOY03)Anchor B7 B7
Used after loading authority record files to perform global headings jobs 11 and 12, which index bib and authority headings in global headings queue for authority maintenance.
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This tool allows catalogers to determine the proper accession number for videos and microforms. Access is given only to those individual catalogers who need to use it.