Page History

Scope: This procedure outlines the process by which procedures and workflow documents are created and maintained. In the interest of more ease in maintaining and editing, in 2016 LTS procedures were moved from the main LTS website to a Confluence space.

Contacts: Lois Peret Purcell Pamela A. Parish

Unit: Web Maintenance Team

Date last updated: 09 03/0901/20162017

Date of next review: September 2017

...

1. Every LTS procedure has a "keeper" -- usually that Keeper". This is usually the staff member who originally drafted the document. Each LTS procedure will be reviewed at least once each year by the keeper Keeper of the procedure. The procedure keeper Keeper is responsible for keeping the content and linkage of the text up-to-date.
2. Procedures that are limited to work in Voyager need be reviewed only after the library has implemented an upgrade to the entire Voyager system. Those procedures will be reviewed for accuarcy accuracy after the upgrade.
3. The LTS Procedures Maintenance Team, which will initiate and monitor regular updating of the contents of the LTS site, will also act as watchdogs to ensure that all procedures are kept up-to-date, prompting procedure writers to review their work and submit revisions as LTS practices change. Procedure keepers Keepers will be notified one month in advance of the due date for review, by members of the Procedures Maintenance Team.

4. Anchor
   #D4 #D4

   The Procedures Maintenance Team will maintain a spreadsheet outlining when each procedure is due for review and tracking updates of the procedures as they occur.
5. Either the Documentation Coordinator or keeper Keeper of the procedure will notify staff of the change or update by way of an email message to lts-l@cornell.edu , or to the staff involved if the procedure serves only a small number of staff.  It is the responsibility of individual supervisors to ensure that staff read and understand the announcements.  

• Pamela ClearwaterLois Peret PurcellParish 
• Laurie Stevens