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Basic-Level Access Group
EDI Import
General Update
Vendor e-Book Load
Vendor Print Load
Advanced-Level Access Group
Extract Records from a List of ID Numbers
Harvest Voyager Records
Miscellaneous Loads
Privileged Procedure
Queue BulkImport
Voyager Utilities
Batch Processing/Heads/Expert-Level AccessGroup
Administrative Production Procedure
Various Cron Jobs
Direct OCLC Export
Google Utilities
Reports and Extracts
Administrative-Level Access Group
Clean Up Voyager
LS Tools Configuration
CLAMSS Shelf List Tool
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Basic Group Anchor A A
I. EDI ImportAnchor A1 A1
For EDI invoices download and ftp placement in the Voyager\EDI\Incoming folder for the Acquisitions client to load. After selecting the button for either Law or LTS, the specific job selected will connect to the vendor’s ftp server’s invoice folder and allow automatic placement of the file into the production server. For all of the below, In LS Tools under "EDI Import (LTS or LAW)/[vendor name]."
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g. EBSCOh. Harrassowitz_firm (remote)
)i. Harrassowitz_law (remote)
)j. Harrassowitz_serials (remote)
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l. Hein_Law (remote) *EXCEPTION: This job is done manually by Tech Services at Law.m. Nardecchia (remote)
n. Yankee (remote)
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II. General UpdateAnchor A2 A2
Section for tools used in the editing and manipulation of .mrc record files.
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e. View MARC Records: Can reorder MARC fields in a file based on rules from cataloging, display a MARC file in the browser, or convert a MARC file to MARCxml.
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III. Vendor e-Book LoadAnchor A3 A3
Loads electronic record sets supplied by vendor. Modifies the records per script prior to the load.
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v. Westlaw Record Load: Prepares a file of Westlaw e-resources. Job is similar to the HeinOnline load.
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IV IV. Vendor Print LoadAnchor A4 A4
Acquisitions bulk import of vendor supplied MARC records with or without purchase order creation via embedded order data. Selection of this button in LS Tools gives a choice of various pre-scripted jobs connecting to a folder on the vendor’s website or locally on a server.
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t. Vietnamese Print: In this manual job, the staff member takes a tab-delimited file of data from the vendor, converts it into MARC records using MarcEdit, and loads it into Voyager.
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Advanced GroupAnchor B B
I. Extract Records from a List of ID NumbersAnchor B1 B1
Take a set of bib or holdings ids, either generated by a harvest or other means, and extract the associated MARC records.
II. Harvest Voyager RecordsAnchor B2 B2
Develop queries for the extraction of bibs or holdings based on specific field criteria.
III. Miscellaneous LoadsAnchor B3 B3
Specialized loads that require additional expertise on the part of the staff member to run.
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e. PDC Building Plans at the Annex: Each month Cornell's Planning, Design and Construction Department sends us an email with a spreadsheet of barcodes for design plans that are headed to the Library Annex. We use a script to add item records to suppressed records for each barcode with a roll number in the enumeration. Those plans are then sent to the Annex for processing.
IV. Privileged ProcedureAnchor B5 B5
Location for more advanced reports and record loads with higher stakes if mistakes happen.
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q. Update Backlog Books: Finds “in process” records for desired storage code in Voyager, searches OCLC by ISBN for a better record, merges with Voyager record, and queues for loading into Voyager.
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V. Queue BulkImportAnchor B6 B6
Allows selection of bulk import profile to load into production or test version of Voyager.
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VI. Voyager UtilitiesAnchor B7 B7
Used after loading authority record files to perform global headings jobs 11 and 12, which index bib and authority headings in global headings queue for authority maintenance.
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Batch Processing/Heads/Expert-Level Access GroupAnchor C C
I. Administrative Production ProcedureAnchor C1 C1
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o. TS Stats Upload to Database: The monthly CRON pushes a package of monthly 948 data to “Disc”; in this job, a staff member pushes that same package to the “DB” (database) used by supervisors for creating individual and department statistics reports.
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II. Various Cron JobsAnchor C2 C2
Section of scripts that allow for the manual running of a CRON job. Sub-sections include OCLC, General, and Privileged Cron Jobs.
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u. Send e-Mails to Book Requestors: Harvest requestors’ email from day’s purchase order line items and sends emails to patron informing them that the title has been ordered for them.
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III. Direct OCLC ExportAnchor C3 C3
Directly export a MARC file of Voyager records to OCLC for processing.
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IV IV. Google UtilitiesAnchor C4 C4
Various scripts for Google and HathiTrust Voyager extracts. Some are run by LTS staff; some by the project manager for the Google Project and who also serves as liaison to HathiTrust.
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l. Update list of materials Cornell will not supply to Google: Manually transfers a file for pick-up by either Hathi or Google.
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V. Reports and Extracts Anchor C5 C5
Location for scripts that create reports or extract records as part of routine database maintenance processes.
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j. Suppressed Mfhds with Unsuppressed Bibs: Looks in Voyager for bibs without at least one active (unsuppressed) MFHD.
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Administrative GroupAnchor D D
I.Clean Up VoyagerAnchor D1 D1
This section of LS Tools contains a set of tools that are currently in development. Each of them contains a menu of fields/issues that can be chosen to be either reported upon or corrected. The "Clean Up" tools offer the options of checking the length of the 006 and correcting its length if necessary, checking that the pub date matches the 008 date and correcting it, dropping leading zeros or extra text from 035 OCoLC fields, removing 995 Hivolm fields, and/or correcting malformed 948 fields. The "Report" tools offer the options of reporting out bibs that contain 880 fields but no corresponding 066 fields, reporting out malformed 948 fields, and/or reporting invalid subfields within a bib record.
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d. Report Voyager BIB Data: Creates a report of any and all of three specific errors found in a set of Voyager BIB records.
II. LS Tools ConfigurationAnchor D2 D2
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g. LS Tools Usage Analysis
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CLAMSS Shelf List ToolAnchor E E
This tool allows catalogers to determine the proper accession number for videos and microforms. Access is given only to those individual catalogers who need to use it.
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