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Double-check that the author is included on the appropriate list of Advanced Degrees Conferred (does not apply for Bachelor theses or project reports). If name is missing from list, refer to LTS Thesis Liaison for resolution with Graduate School office.Insert appropriate location flyer in each volume, consulting Theses classifications list to determine which library will receive circulating copy, as well as the call number prefix.Locate the bibliographic record for the Electronic edition in the database, if available, and upon verifying the accuracy of the content, create two additional Holdings records for the record: 1 for the archival, and 1 for the circulating copy.For theses which lack a record for the electronic version in the database, create a new bibliographic record for it, and add the appropriate Holdings fields as stated above.  This will apply primarily to Bachelor's thesis, though there are other examples.Create a new bibliographic record as well as two holdings records in the local database, one for the archival copy and one for the circulating copy.Select cutter for both archival and circulating copies.Write appropriate call numbers with correct library location in each copy.Add 866 fields to MFHD as appropriate for multi-part items. Creating/Updating Holdings    Create item records, and add barcodes.

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   Creating a Bib Record (applies only if no current template available)

   Before creating a new bibliographic record, search for the author's name in Voyager. If found, use the established form as the heading. Otherwise, use the form of the name found on the title page. Add the author's birth date if it can be found easily (often in the biographical sketch page, usually on p. iii). If there is a conflict between an established heading and the form of the name found on the title page, e.g. a manifestation of two different forms of the name, or any indication of a name change, copy the source page(s), i.e. title page, approval sheet and/or biographical sketch, for resolution by Database Quality staff responsible for authority control. A new bibliographic record is created in Voyager by using the thesis template, which can be edited as appropriate to reflect changes in years or degrees. The following Leader values are supplied by the template and will not need editing.

   • Record status = n (status will change to c automatically if a new record is derived from an existing record)
   • Type of material = t
   • Bibliographic level = m
   • Encoding level = 7
   • Cataloging form = i

   Most values for 008 fixed fields are also supplied by the template. Date field will require editing; others remain the same.

   • Publication status = s
   • Date1=[year of publication]
   • Place of publication = xx
   • Illustrations = Select a code corresponding to the illustrative material in 300 |b
   • Contents = b
   • Contents = m
   • Language = eng
   • Cataloging source = d

   Variable fields required if applicable:

   • Cataloging source = 040
   • Author = 100
   • Title = 245
   • Alternative title = 246 (if needed)
   • Date = 264 |c (use the year of publication from the title page, even if it differs from the Advanced Degrees Conferred list)
   • Physical description = 3xx fields (limit description to ill., maps, facsim.)
   • Dissertation note = 502 (use the year that the degree was conferred, according to the Advanced Degrees Conferred list)
   • Bibliography note = 504
   • Advisor = 700
   • Stats code = 948 ( input and fastshelve or added copy or loc as appropriate)

   Example of a thesis bibliographic record in RDA format:

   040 |a NIC |c NIC 100 1 |a Blume, Maria, |e author. 245 10 |a Discourse-morphosyntax interface in Spanish non-finite verbs : |b a comparison between adult and child grammars / |c by Maria Blume. 264 |c [2013] 300 |a xxxvii, 491 leaves : |b illustrations ; |c 29 cm. 336 |a text |2 rdacontent 337 |a unmediated |2 rdamedia 338 |a volume |2 rdacarrier 502 |b (Ph. D.) |c Cornell University |d August, 2013. 504 |a Includes bibliographical references (leaves xx-xxi). 948 0 |a 20140415|b i |d pd36 |e lts |h gift 948 1 |a 20140415 |b s |d pd36 |e lts 948 1 |a 20140415 |b l |d pd36 |e lts