Page History

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Security Strips

Congressional Hearings

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From Cataloging

Cataloging staff will place hardcover books to be processed on the appropriate truck in their area. The truck(s) will be delivered to Physical Processing when full.

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Acquisitions staff will place all books to be processed on the truck marked "Hardcover" in the Physical Processing area. Physical Processing staff will monitor the truck and replace as needed. 

From Cataloging

Cataloging staff will place softcover books to be processed on the truck marked "Softcover" in their area, with the exception of all serials and music scores. Preservation & Conservation staff will pick up the softcover truck once a day.

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All softcover monographs will be sorted by the preservation staff prior to stiffening to determine if stiffening is necessary. The decision whether or not to stiffen will be determined by the quality of the cover, paper and glue. If a volume will hold up to circulation, it will not be stiffened and returned to physical processing.

Serials staff place materials to be processed on the truck marked ?Serials? in the Physical Processing area. Physical Processing staff will replace the truck as needed.

Music scores are never stiffened.

Place non-book formats on the hardcover truck except Microfiche and Microfilm which are not processed by Physical Processing staff.  See LTS Procedure #28a Microforms Processing.

Rush books from Acqusitions and Cataloging staff are placed on the shelf marked ?RUSH? in the Physical Processing area as soon as they are ready to be processed.

Acquisitions staff will bring non-fastcatted materials that have been set to storage, to the truck marked "Storage" in the Physical Processing area.

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Access Services staff will bring items to Physical Processing as needed for remarking. 

Stiffened items will be delivered to Physical Processing when complete.

Books are sent to Physical Processing to be marked or remarked as needed.

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Staff from Access Services will pick up this material on a daily basis.

Two trucks are designated for these materials, sorted by library. Shipping room staff pick up these trucks every afternoon and deliver the materials according to their shipping schedule.

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• 1:00 - 3:00
  • ILR
  • Africana
  • Math
  • Geneva-drop off at Kennedy
  • Annex
  • Mann

Pink flyer (Patron Requested) rush material is delivered to Access Services by Physical Processing staff after processing.

Physical Processing staff will sort the books to the appropriate shelves in the Catalog Department for review.

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DVDs and CDs should be processed according to each library's requirements. The call number should be written on the label side of one sided (one side silver and one side with label) CDs and DVDs with a permanent marker and a specially designed CD security strip applied to the disc on the label side. For two sided discs, do not write on the disc itself; the call number should be written on the inner circular area. Do not tattletape. A computer generated label is applied to the spine of the case, preferably, if not, to the upper left side of the front of the case.
See LTS Procedure #24 CD Processing.

Sound cassette should be security stripped, stamped and labeled according to the specific requirements of each library.  Each sound cassette should have a case. If not, there are plastic cases available in the cabinet in the Physical Processing area.

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If the cassette is accompanying material to a book, apply a machine generated call number label to the cassette, the book and/or the case.
See LTS Prcodedure #17 Sound Recordings Processing.

Videocassette should be processed according to the specific requirements of each library. Videocassettes should be security stripped, stamped and labeled. Apply a security strip to the spine, if possible. If there is a manufacturer's label on the spine, apply the strip on the edge opposite the side inserted into the machine; avoid covering any printed information.

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Call number labels are trimmed to fit on the spine, applied 1/8" - 1/4" from the bottom. If spine is narrow, label is applied to upper left corner of cover, at least 1/8 " - 1/4" from corner. When jackets are present, they are folded and inserted into the back of book. Spine labels are attached directly to the book, not the jacket.

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Reference Labels (R stickers) are applied to reference items with the subloc REF in the call number written inside the book. Do not use R stickers on Hotel, Engineering, Math and Mann reference items.

Process Rush books, including Reference and Yankee approvals, as a priority.

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Do not process Rare books, Music scores, Microfiche or Microfilm.

Keeping in mind that some books read from "back to front", stamp the back of the title page of every book with the Cornell University Library stamp. Use the Cornell University strip instead of a stamp on videocassettes and sound cassettes. Stamp accompanying material and write the call number on the back if not completed by the cataloger.

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Any material destined for the ANNEX that has a CD/DVD in a pocket must be separated from the accompanying material.  When necessary, return material to cataloger to have CD/DVD put in a case, an item record created and the piece count corrected.

Errata should be "tipped in" behind the title page. Apply a thin bead of glue to the edge of the errata page and insert it into the seam of the book behind the title page.

Bookplates that are inserted in hard cover books at the time of plating should be glued to the center of the inside front cover. Take care to avoid covering important information. To avoid covering information, apply a thin bead of glue to the top edge of the plate and apply to the upper edge of the front cover.

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During typing, when bookplate funds are displayed by the label printer, plates are pulled from the cabinet or boxes and glued to the inside of the front cover.  If the plate cannot be put on the back of the front cover, it should be either tipped in behind the title page or placed on the first page.

Insert a security strip in all books except Rare books. Use double sided strips for conventional books. Remove the dark green plastic strip and slide the tape tightly into the center crease as close to the spine as possible, between two pages, approximately 10 pages from the back of the book. While keeping your place, peel the light green strip. Close the book and press firmly to be sure the tape adheres to the page.

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Stiffened books have security strips applied during the stiffening process. When the stiffening unit processes the books, the location flyers are folded inside the book. Unfold the flyers and stamp the book with the Cornell University Library stamp.

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