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A. General Considerations

1. See the Withdrawals procedure for more information on deleting (and suppressing) BIB records in conjunction with the withdrawal process.

2. Purchase orders, holdings, and item records associated with the target BIB record must be deleted before the bibliographic records can be deleted from Voyager. If, for some reason, one or more of these associated records cannot be deleted, suppress tthe BIB record from the Voyager OPAC instead of deleting it. Approved purchase orders generally cannot be deleted, nor can item records with outstanding transactions.

Records cataloged in Voyager have been exported to OCLC and our bibliographic (“COO”) holdings must be deleted from WorldCat whenever the Voyager BIB record is deleted or suppressed from the OPAC.

2. Deleting our bibliographic holdings from WorldCat will be done automatically overnight under 2 conditions.

a. Record is suppressed and bib leader position 5 equals “d”.

b. Record is suppressed with 948 withdrawal statistic present with today’s date.

3. Our OCLC holdings will not be deleted overnight when they do not represent withdrawn titles. For example, holdings are better represented on another OCLC master number.  Then holdings must be removed manually and added to the other master record manually.

 3. If you are unable to delete records from Voyager or are reluctant to do so, send clearly annotated printouts to DMS or place them in the mail bin labeled "Voyager, RLIN [sic], and OCLC Deletes" in the west end of Room 110 Olin. DMS staff: if a BIB ID is not included in the request, return the printout to the person whose initials appear on it to verify that the BIB does need to be deleted.

B. To Delete a BIB Record

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