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After the New Employee Starts Work

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Checklist for Supervisors Hiring New Employees Who Use Personal Computers

Scope Personal Computers (PCs) and their software are work tools. In LTS Olin, certain steps must be taken by several different functional groups so that the readiness of the employee and computer are synchronic. This procedure defines and explains the steps, in checklist form, taken by the supervisor of a new LTS Olin employee whose primary duties require them to use a PC to accomplish their work. "New employee" means a transferred or newly hired Cornell University (CU) employee--full-time, part-time, or student--assigned to LTS Olin whether they have worked in the department in the past or not. This checklist is formatted to the stages in the hiring process so that steps are grouped to bring the tasks together.

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• Gary Branch -  Olin LTS NetAdmin Coordinator
• Peter DelaCuadra
• Natalya Pikulik  
• Ken Tiddick

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 SUPERVISOR CHECKLIST 

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After A New Employee Has Been Hired 

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1. Cornell NetID
   1. NetID assigned by the Cornell Office of Human Resources.
   2. The initial password is set by the employee via the Password Identification Form at the time of hiring.
   3. Can be changed by connecting to http://netid.cornell.edu.
   4. Used by employees to sign on to LTS computers, Outlook, Kronos, and Cornell web pages that require CUWeblogin.
   5. Once assigned, the NetID will remain active as long as an employee remains at Cornell, and will remain active indefinitely if they leave Cornell in good standing.
2. Voyager Operator ID
   1. The ID and password assigned by the Voyager Security Committee.
   2. The ID and password cannot be changed by the employee.
   3. Used by employees to sign on to all Voyager modules (Cataloging, Acquisitions, Circulation, Reporter, Access Reports).
   4. Privileges in each Voyager module are determined by the Voyager Security Committee; if the employee needs different privileges, the supervisor must contact the Voyager Security Committee to request the changes.

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 Library Learning Opportunities:

 httphttps://www.libraryconfluence.cornell.edu/Adminopsdisplay/libhumres/llo/learning.htmlLearning+Opportunities

 _____Determine which electronic mailing lists are suitable for this employee. This is only a partial list and not meant to be all encompassing or limiting. Additional LTS mailing lists can be found in the LTS Listservs document. _____ TSVOYAGE-L (mandatory for all Voyager client users) _____ CATALOGERS-L (optional) _____ LTS-L (mandatory) _____ CU-LIB (mandatory) _____ SCHOOL-CLOSING-L (optional) _____ CUL-COMMUNITY-L (optional) _____ ____________ _____ ____________

1. _____ Show them how to subscribe to and post messages to the lists.  Have them use their own e-mail accounts. 
2. _____ Help the new person log on to their workstation using their netid and initial password. _____ Explain that this user name and password will allow them to log on to any machine in the LTS Olin domain. _____ Remind them to check the user name when logging on in case someone else has logged on to their computer. (Refer to 6.)
3. _____ Help the new person log on to Voyager Acquisitions and Cataloging.
4. _____ Show them how to set their Voyager Net ID for statistics gathering using the Macro Express ",,net" activation key.
5. _____ Explain that they will need to set the Voyager Net ID when they work at a different PC.
6. _____ Explain that they will need to sign on as a "student" when they work at a different PC, when using Voyager, they must do the ,,net to change to their netid for statistic purposes.
7. _____ Show them how to use Macro Express and explain to them the role of the Macro Express Team.
8. _____ Show them how to enter statistic codes.
9. _____ Show them LTS Procedure 26: Recording Statistics 

    

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When the New Employee Starts Work

 ______  When a new employee logs in for the first time, the NetAdmin on duty must configure the local use software. This includes default printers, Voyager, OCLC, and OutlookMacroExpress. During that time, the NetAdmin will talk to them about computer support in LTS Olin including:

• Work by a NetAdmin on their machine when they are not there.
• Wednesday night's automatic scan.
• The automatic backup of each staff member's Documents folder. Note that anything saved to the Desktop (or anywhere other than My Documents) is not backed up.
• Answer any computer-related questions they may have. (The NetAdmin will explain that their job is to answer computer-related questions rather than application-related questions, and will explain the difference between the two).
• Explain how to contact the netadmins, giving staff access to the netadmin schedule and the netadmins contactget computer help by mailing to: olin-ltsnets-l@cornell.edu.