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Areas of concern and ideas.ChemIT's roleNotes
Participants bring own laptop which can run required software. (none)Must specify OS, hard drive space, and capabilities (RAM, proc). Other info?

All software required for the workshop portion must be properly characterized and made available.

  • Q: Require only non-computationally intensive examples for the workshop?
  • Q: Timing? Get information and software ahead of time to facilitate provisioning participants' laptops and any backups. Deadlines matter!
  • Q: How much variety will be acceptable in OS (Windows, Mac OS, Linux, etc) and applications (versions)?
 (none)

Q: Will participants have time to install, configure, test and de-bug software?

Q: When will they do this, with what support, and still have time to participate in the workshop?

Includes dependencies such as operating system (version, bit-level) and required supporting applications (such as Matlab).

Provision back-up resources to participants' laptops.

Explore ideas, with John Franck, and clarify related procedures to the degree ChemIT is involved or otherwise responsible. Timing matters!

Effort and turn-around time required to provision backups is a concern for a one-day event. Especially to provision "just-in-case" needs.

Ideas includeFor now, focus on these ideas:

  • VMs provided by workshop, for participants to use on own laptops.
  • CISER (Windows, Matlab)

Other ideas include:

  • CloudVM (Amazon, Azure, etc). Create and clone. Price?
  • Loaner laptops from CCB undergrad labs. Turn around effort and time to clone to meet workshop's needs?
  • ACERT's Eldor: What services can it provide? And will it only be able to support just a few people (6-7?) at at time, due to performance limitations?
  • Use public computers, such as at Mann Library and the like.

 

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Workshop software considerations:

Create a timeline so expectations are clear to all involved. When are the software specifications and vetting due, for example? When and how is vetting completed?

  • Without an investment in good process, the workshop may not be able to test and distribute working software, much less deal with any last-minute changes.

ChemIT recommends the group creates and maintains a spreadsheet with info such as the ones below. Perhaps shared via Box.com.

List of each application

Owner: Who is requesting it, for which workshop(s)

In addition to John Franck: Who else can de-bug, if not Owner

OS dependenciesOther dependenciesTest file(s)Notes
App1      
App2      
App3...      

 

Goal: Find a good location for the presentations and the workshop itself.

Areas of concern and ideas.ChemIT's roleNotes
Electrical power 

1) Ensuring physical access to power plugs.

2) Ensuring sufficient power so circuits are not blown. Low risk of that, using laptop chargers?

Networking If need anything other than wireless, for this one-day workshop, any other option other than using an existing computer lab?

Ideas on locations.

Presentations vs. Workshop. Should be close to each other. Must have ability to provision food, etc. in or nearby.

  • CU Library: Mann Library. Others?
  • Stimson Hall (CIT/ ATC)
  • CIT Labs: Any appropriate? (ATC)
  • Sage Hall (Business school)
  • Baker: ?
  • PSB: 120, 401. Others?

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  • Clark Hall: 7th floor (700/ 701)
  • Clark Hall: Old Physical Sciences Library space
  • Weill 226. Others?
  • Other buildings?

 

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Original request

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To: chemit
From: jkt27
Date Received: 2/26/2015 10:42:26 AM

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