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http://www.dfa.cornell.edu/procurement/forsuppliers/electronicinvoicing.cfm

Workflow Oliver wrote up, to assist Brightworks getting paid

From: Oliver B. Habicht
Sent: Wednesday, August 14, 2013 4:26 PM
To: Heather Dengler
Cc: Nicole Tedeyan
Subject: RE: Invoice #15093

Heather,

I checked and Cornell (CU) Purchasing never received your invoice. Thus, please mail then an invoice. Of course let me know if that had already been done so I can track/ report a failure (in transit (US Mail) or CU’s own receiving), as an FYI.

If it helps, the invoice that was sent to me was around the time that there was a mix-up of invoices (which Nicole straightened out). Could it be that during the mix-up time period, someone sent this invoice just to me, but not to CU Purchasing?

Work flow for existing POs (as is the case here):

• One copy of an invoice is mailed to CU Purchasing, so Brightworks gets paid. This Cornell auto-pays, so should be a quick turn-around.
  • 7/31/14 notes: See above info: Consider doing this via email, not via postal mail as Brightworks has been doing!)
• And one copy of an invoice is sent to me so I can review the charges. (This serves as a check on CU’s auto-pay process, obviously.)
  • 7/31/14 elaboration: Invoice copies sent to me can be email attachments, such as simply cc:ing me on the copy sent to CU Purchasing! (It used to be postal mail, wasting a stamp and time.)

Let me know if you have any remaining questions or concerns- we really need to get you paid!   -Oliver